Procurement Specialist #WS918

DHRM; Virginia (MN); On-site; USD 57,000 - 61,000; Full time

Job summary

Virginia Department of Social Services (VDSS) is seeking a Procurement Specialist to support procurement of goods and services, ensuring compliance with applicable laws and agency policies. The role includes administering the SPCC program and assisting internal divisions and cardholders.

The position requires strong communication skills, familiarity with Virginia procurement policies, and proficiency in MS Office and the eVA system.

Qualifications

• Ability to interpret and apply state procurement regulations, policies, and procedures.
• Knowledge of state and federal procurement policies for goods and services.
• Knowledge of the Virginia Small Purchase Charge Card Program.
• Ability to plan, organize, and prioritize procurement processes.
• Effective oral and written communication skills.
• Proficiency with MS Office and eVA.
• Ability to organize and maintain contract files and records.
• Ability to work independently and manage own time.

Responsibilities

• Procure goods and services in accordance with Federal laws, Virginia procurement acts, APSPM, SBSD, VITA and agency policies.
• Serve as SPCC Program Administrator and support internal divisions and SPCC holders.
• Maintain contract files and records with accuracy.
• Communicate procurement requirements clearly to stakeholders.

Skills

Procurement regulations

Procurement policies

SPCC program

Procurement planning

Communication skills

MS Office

eVA system

Contract management

Independent work

Education

Virginia Contracting Associate (VCA) certification

Tools

MS Office

eVA procurement system

Job description

Title

Procurement Specialist #WS918

State Role Title

Purchas Agnts, Excpt Wholesle, Retl, and Farm Prod

Hiring Range

$57,352 - $60,806/yr.

Pay Band

4

Agency

Department of Social Services

Location

DSS HOME OFFICE

Agency Website

www.dss.virginia.gov

Recruitment Type

State Employee Only - E

Job Duties

At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement. Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.

We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being. We are a $2 billion agency – one of the largest in the Commonwealth of Virginia – partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide. We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia’s most vulnerable citizens have easy access to the services and benefits available to them.

In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching – Employee Benefits.

The Virginia Department of Social Services (VDSS), Division of General Services is currently seeking a Procurement Specialist. This position is responsible for critical support services to the various DSS divisions by assisting agency staff in the procurement of goods and services to enable them to meet their operational goals and the agency's mission. The position is responsible for ensuring that all procurements are done in accordance with applicable Federal laws, the Virginia Public Procurement Act, the Agency Procurement and Surplus Property Manual (APSPM), SBSD, VITA and Department policies and procedures to support both the agency's internal and external customers. Serves as the agency's Small Purchase Charge Card (SPCC) Program Administrator and will provide direct support to internal divisions and Small Purchase Charge Cardholders.

Minimum Qualifications

• Demonstrated ability to interpret and apply state procurement regulations, policies, and procedures.
• Working knowledge of state and familiarity with federal government procurement policies for the purchase of goods and services.
• Working knowledge of the Virginia Small Purchase Charge Card Program.
• Ability to plan, organize, and prioritize a variety of procurement processes.
• Demonstrated ability to effectively communicate orally and in writing.
• Skill in the use of MS Office (Word, Excel, PowerPoint) and other databases, and the eVA procurement system.
• Ability to organize and maintain contract files and records.
• Ability to work independently, managing own time and work.

Additional Considerations

• Previous experience or equivalent combination of training and experience indicating possession of the preceding minimum qualifications.
• Virginia Contracting Associate (VCA) certification is preferred. If not, the applicant must obtain the Virginia Contracting Associate (VCA) certification offered by Division of Purchases and Supply/Virginia Institute of Procurement within the first year of employment.

Special Instructions

The selected candidate is required to file a Statement of Economic Interests form pursuant to the Code of Virginia § 2.2-3114, as a condition of employment. The filing must be completed on or before the first day of employment and annually thereafter on or before February 1. The selected candidate is required to complete the Statement of Economic Interest training within 2-months of becoming a state filer and at least once during each consecutive period of two calendar years commencing on the first odd-numbered year thereafter. For more information, please visit http://ethics.dls.virginia.gov/.

Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

The Virginia Department of Social Services (VDSS) is an Equal Opportunity Employer and encourages diversity within its workforce.

VDSS does not provide sponsorship.

VDSS is an official certified state agency that values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply. Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.

If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the “Virginia Jobs” (PageUp) employment site when you apply.

Contact Information

Name: VDSS - Division of Human Resources

Phone: [e-mail]

Email: [e-mail]

Disabled Individuals and Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.