VHRC Administrative Services Coordinator I - Temporary

State of Vermont; Waterbury, Northern (VT, KY); On-site; USD 29,000 - 41,000; Full time

Job summary

State of Vermont is seeking a VHRC Administrative Services Coordinator I on a temporary basis to support the VHRC team with extension requests, documentation gathering, notices, and data entry. The role will involve maintaining records, organizing client information, and assisting with program correspondence to ensure timely processing and quality service.

The position is approved through June 30, 2027, and may require work in a standard office setting with potential for varying hours.

Qualifications

• High School diploma or equivalent and 2+ years of administrative support experience.
• Or 1 year full-time college coursework in accounting, business or public administration with 1+ year of administrative experience.
• Or two years of full-time college coursework or an Associate's degree in related field.
• Or 1 year of experience as Administrative Services Technician IV with the State of Vermont.

Responsibilities

• Assist with extension request process, gather client information and documentation, and create/send notices.
• Prepare and mail client notices and review/organize client information and documentation.
• Perform data entry, maintain records and track information, and assist with program correspondence.
• Fill other administrative duties needed to support VHRC operations and implementation.

Skills

Administrative support

Documentation

Data entry

Education

High School diploma or equivalent

Associate's degree in accounting, business or public administration

Tools

VISION system

Job description

Application Deadline Date: 10/21/2026

Department: Children and Families

Location

Waterbury, VT, US

Position Type: Temporary

Schedule Type: Full Time

Minimum Salary: $25.08

Maximum Salary: N/A

Overview

The Vermont Homelessness Response Continuum (VHRC) was launched on 9/1 to support Vermonters experiencing homelessness. As implementation has progressed, additional administrative capacity has been identified as necessary to support program operations and help ensure Vermonters receive timely, accurate, and high-quality customer service.

This temporary position has been approved through June 30th, 2027, and will provide administrative and operational support to the VHRC team. A primary responsibility will be assisting with theextension request process, including gathering necessary client information and documentation, creating, and sending out notices to support the timely processing of these requests.

Additional responsibilities may includepreparing and mailing client notices, reviewing and organizing client information and documentation, completing data entry, maintaining records and tracking information, assisting with program correspondence, and other administrative duties identified as necessary to support VHRC operations and implementation.

Who May Apply

This position, VHRC Administrative Services Coordinator I - Temporary (Job Requisition #55856), is open to all State employees and external applicants. This is a temporary position. Temporary work is typically for variable hours, and is not expected to be full-time. The State does not guarantee 40 hours of work per week.

Minimum Qualifications

High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.

OR

One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.

OR

Two years of full-time college coursework OR and Associate's degree in accounting, business or public administration, office administration or closely related field.

OR

One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.

NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Work is performed in a standard office setting.