Veterinary Receptionist - Biller

Animal Clinic Northview; North Ridgeville (OH); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

Health insurance after 30 days

401(k) after 30 days

Paid Time Off

Holiday pay

Employee discount for personal pets

Job summary

Animal Clinic Northview in North Ridgeville, OH, is seeking a compassionate Veterinary Billing Coordinator to join our team. This role goes beyond invoicing: you are a key touchpoint for clients, ensuring clear communication, accurate billing, and smooth payment processing in a fast-paced veterinary hospital.

You will review invoices, prepare estimates, handle payments and refunds, and collaborate with doctors and reception staff to maintain exceptional client service during evenings, rotating

Qualifications

• Previous veterinary, medical office, customer service, or billing experience preferred.
• Strong communication and interpersonal skills.
• Comfortable discussing invoices, medications, and treatment plans with clients.
• Ability to multitask and remain calm under pressure.
• Excellent organizational skills and attention to detail.
• Positive attitude and strong teamwork mindset.
• Comfortable working evenings, rotating Saturdays, holidays, and emergency situations.
• Ability to stand for extended periods and assist with pets as needed.

Responsibilities

• Welcome and assist clients with professionalism and compassion.
• Review, explain, and process invoices accurately.
• Receive and process payments, credits, refunds, and adjustments.
• Prepare and explain estimates for veterinary services.
• Review medications and discharge instructions with clients.
• Process surgery consents, treatment forms, hospitalization paperwork, and euthanasia documentation.
• Answer phones and assist with billing questions and client concerns.
• Handle sensitive client interactions with patience and professionalism.
• Cross-train within all reception department functions.
• Maintain accurate records and attention to detail in a fast-paced environment.
• Work collaboratively with doctors, technicians, assistants, and reception teams.
• Help maintain a positive, drama-free, team-oriented culture.

Skills

Communication

Interpersonal skills

Multitasking

Job description

Career Opportunities with Animal Clinic Northview

A great place to work.

Careers At Animal Clinic Northview

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Animal Clinic Northview is looking for a compassionate, detail-oriented Veterinary Billing Coordinator to join our team. This role is so much more than processing invoices — you are one of the final interactions our clients have before leaving the hospital, and your ability to provide clear communication, empathy, professionalism, and accuracy makes a lasting impact.

We are seeking someone who thrives in a fast-paced veterinary environment, enjoys helping people, communicates confidently, and can multitask while maintaining exceptional attention to detail. Our ideal candidate is positive, dependable, team-focused, and passionate about delivering outstanding client service.

Why Animal Clinic Northview?

Animal Clinic Northview is a trusted multi-service veterinary hospital offering general practice, rehabilitation, advanced care, reproduction services, and 24/7 emergency medicine. As part of COVE Animal Health, we are committed to supporting our teams with strong leadership, growth opportunities, and a collaborative culture centered around compassionate patient care.

What You’ll Do

• Welcome and assist clients with professionalism and compassion
• Review, explain, and process invoices accurately
• Receive and process payments, credits, refunds, and adjustments
• Prepare and explain estimates for veterinary services
• Review medications and discharge instructions with clients
• Process surgery consents, treatment forms, hospitalization paperwork, and euthanasia documentation
• Answer phones and assist with billing questions and client concerns
• Handle sensitive client interactions with patience and professionalism
• Support emergency situations and urgent client needs as they ariseCross-train within all reception department functions
• Maintain accurate records and attention to detail in a fast-paced environment
• Work collaboratively with doctors, technicians, assistants, and reception teams
• Help maintain a positive, drama-free, team-oriented culture

What We’re Looking For

• Previous veterinary, medical office, customer service, or billing experience preferred
• Strong communication and interpersonal skills
• Comfortable discussing invoices, medications, and treatment plans with clients
• Ability to multitask and remain calm under pressure
• Excellent organizational skills and attention to detail
• Positive attitude and strong teamwork mindset
• Comfortable working evenings, rotating Saturdays, holidays, and emergency situations
• Ability to stand for extended periods and assist with pets as needed

Schedule

Full-Time (36+ hours weekly)

Monday-Friday: 1:00 PM – 9:30 PM
Rotating Saturdays: 7:30 AM – 4:00 PM

Shift differential pay available during designated ER hours, including weekends and overnight emergency coverage periods.

• Starting pay at $15/hour
• Shift differential pay starting at $22.95/hour during designated ER shifts
• Health insurance eligibility after 30 days
• 401(k) eligibility after 30 days
• Paid Time Off
• Holiday pay
• Employee discount for personal pets after 90 days

Join Our Team

If you are looking for a veterinary hospital where you can make a difference, support pet owners during important moments, and be part of a collaborative team that truly cares, we’d love to meet you.

Animal Clinic Northview is proud to be part of COVE Animal Health.