Veterinary Receptionist

National Veterinary Associates; Spanaway (WA); On-site; USD 23,000 - 28,000; Part time

Benefits offered by this job

Medical/Dental/Vision

401k with employer match

Paid time off

Job summary

Spanaway Veterinary Clinic is seeking a Client Services Specialist to join the hospital team. You will work with lead CSR, Hospital Manager, and medical staff to deliver exceptional customer service, while ensuring smooth client and patient flow through the animal hospital.

Responsibilities include greeting clients, scheduling appointments, assisting with product sales, handling invoices, and maintaining a welcoming reception area.

Qualifications

• Experience in a front-desk or client-facing role is preferred.
• Basic math and cash handling skills required.
• Ability to communicate clearly with clients and team members.

Responsibilities

• Greet clients and manage check-in/check-out efficiently.
• Schedule clients for treatments, vaccines, and procedures.
• Send client reminders for health assessments and services.
• Pull patient charts and update records as needed.
• Assist clients with product recommendations and over-the-counter sales.
• Process invoices and collect payments per hospital policies.
• Provide information on emergencies and transport to hospital.
• Maintain waiting area and stock supplies.
• Prepare welcome letters and client information packets.
• Demonstrate knowledge of PIMS procedures.

Skills

Customer service

Cash handling

Communication

Education

High school diploma or equivalent

Tools

PIMS software

Job description

Hospital Name: Spanaway Veterinary Clinic

Job Type: Support Staff

Description & Requirements

The Client Services Specialist is an invaluable member of the Spanaway Veterinary Clinic hospital team who works directly with lead CSR, Hospital Manager and supporting medical staff to provide exceptional customer service while maintaining a smooth and efficient flow of clients and patients through the animal hospital.

Job Responsibilities

• Responsible for greeting clients, determining the needs of the clients and patients, and completing the check-in and check-out process. Models a professional and courteous manner with staff and clients.
• Follows established policy and procedures in scheduling clients for prompt treatment of ill and/or injured patients, as well as proper scheduling of patients in need of vaccinations, rechecks, surgeries, in-hospital procedures, and other services that require the doctors’ and technicians’ time.
• Helps with client reminders for annual health assessments, parasite checks, dentistry, senior care, etc.
• Pulls patient charts for daily scheduled appointments and collects information to make necessary updates, including the creation of new charts, when appropriate.
• Performs over-the-counter sales of merchandise such as food and special diets, shampoos, flea and tick control products, heartworm, etc. Demonstrates a technical knowledge of products and is capable of assisting clients with their product needs.
• Invoices clients, collects fees, makes change, imprints credit card forms, and obtains authorization for credit charges following the credit policies of the hospital.
• Demonstrates basic emergency procedures and can give proper information on transporting the patient to the hospital. Responsible for advising hospital staff about incoming emergencies.
• Maintains appearance and cleanliness of the waiting room and reception area, including re-stocking of products, office supplies, client educational materials, hospital brochures, etc.
• Prepares and sends welcome letters, new client information packets, referral and thank you letters, condolences, long wait notes, and other correspondence for the doctors and/or Hospital Manager.
• Demonstrates a full working knowledge of PIMS procedures and functional applications.

Competitive pay from $16.66 to $20 depending on experience.

Part Time Position with required hours of 10:00am-6:15pm Monday and Tuesday with flexibility to cover vacations on occasion.

Benefits and EEO Statement

NVA offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. This position is bonus eligible.

NVA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.