Veterinary Receptionist

Abqpetcarehospital; Spanaway (WA); On-site; USD 22,950 - 27,552; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k with employer match

Paid time off

Job summary

Abqpetcarehospital in Spanaway is looking for a dedicated Client Services Specialist to enhance customer service and manage client flow in the veterinary clinic. This part-time role requires effective communication, basic emergency knowledge, and responsibilities including client check-in/out, appointment scheduling, and invoicing. Competitive pay ranging from $16.66 to $20 based on experience, with benefits including medical, dental, vision, and a 401k match.

Qualifications

• Demonstrates a full working knowledge of PIMS procedures and functional applications.
• Ability to provide exceptional customer service while maintaining a smooth flow of clients and patients.
• Basic emergency procedure knowledge and communication with hospital staff.

Responsibilities

• Greet clients and complete the check-in and check-out process.
• Schedule clients for prompt treatment and manage appointments.
• Invoice clients, collect fees, and handle payments.
• Maintain appearance and cleanliness of the waiting area.

Job description

The Client Services Specialist is an invaluable member of the Spanaway Veterinary Clinic hospital team who works directly with lead CSR, Hospital Manager and supporting medical staff to provide exceptional customer service while maintaining a smooth and efficient flow of clients and patients through the animal hospital.

Job Responsibilities

• Responsible for greeting clients, determining the needs of the clients and patients, and completing the check‑in and check‑out process. Models a professional and courteous manner with staff and clients.
• Follows established policy and procedures in scheduling clients for prompt treatment of ill and/or injured patients, as well as proper scheduling of patients in need of vaccinations, rechecks, surgeries, in‑hospital procedures, and other services that require the doctors’ and technicians’ time.
• Helps with client reminders for annual health assessments, parasite checks, dentistry, senior care, etc.
• Pulls patient charts for daily scheduled appointments and collects information to make necessary updates, including the creation of new charts, when appropriate.
• Performs over‑the‑counter sales of merchandise such as food and special diets, shampoos, flea and tick control products, heartworm, etc. Demonstrates a technical knowledge of products and is capable of assisting clients with their product needs.
• Invoices clients, collects fees, makes change, imprints credit card forms, and obtains authorization for credit charges following the credit policies of the hospital.
• Demonstrates basic emergency procedures and can give proper information on transporting the patient to the hospital. Responsible for advising hospital staff about incoming emergencies.
• Maintains appearance and cleanliness of the waiting room and reception area, including re‑stocking of products, office supplies, client educational materials, hospital brochures, etc.
• Prepares and sends welcome letters, new client information packets, referral and thank‑you letters, condolences, long‑wait notes, and other correspondence for the doctors and/or Hospital Manager.
• Demonstrates a full working knowledge of PIMS procedures and functional applications.

Competitive pay from $16.66 to $20 depending on experience.

Part Time Position with required hours of 10:00am‑6:15pm Monday and Tuesday with flexibility to cover vacations on occasion.

Benefits and EEO Statement

Benefits: NVA offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time). The team can provide more information about compensation and benefits for your specific location during the process. This position is bonus eligible.

NVA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.