Veterinary Receptionist

Cottleville Animal Hospital; Cottleville (MO); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

401(k) plan

Employee pet discount

Structured onboarding and mentorship

Job summary

Cottleville Animal Hospital is seeking a dedicated Veterinary Receptionist to join our team in a flexible full-time or part-time capacity. We welcome candidates from related medical or customer-service backgrounds and provide comprehensive onboarding.

You will support clients, schedule appointments, and help maintain a calm, pet-friendly front desk environment. We offer a comprehensive benefits package, including medical, dental, and vision insurance, paid time off, a 401(k), mentoring, and an

Qualifications

• Minimum 1 year of experience in a front desk, receptionist, or customer service role in a medical, dental, urgent care, veterinary, or high-volume service environment.
• Proven customer service skills with strong verbal and written communication, including active listening and conflict resolution.
• Experience with appointment scheduling, multi-line phone systems, data entry, and payment processing or POS.
• Strong organizational skills and attention to detail; ability to multitask effectively in a fast-paced environment.

Responsibilities

• Greet and check in clients and patients at the front desk, collect intake information, and confirm appointment details in a professional and welcoming manner.
• Answer and manage a multi-line telephone system, directing calls and responding to inquiries regarding scheduling, services, and general information.
• Perform client check-out, including payment processing, posting charges, and scheduling future appointments.
• Provide composed and compassionate customer service to clients experiencing anxiety, distress, or difficult news regarding their pet's health.
• Perform accurate data entry and maintain organized records in the practice management system following onboarding and training.
• Communicate effectively with clinical staff to relay messages, flag urgent situations, and support efficient daily operations.
• Maintain a clean, organized, and welcoming reception and waiting area.

Skills

Front desk

Customer service

Verbal communication

Multitasking

Data entry

Microsoft Office

Team player

Animal care affinity

Tools

Cornerstone

Avimark

ImproMed

eVetPractice

orezyVet

Job description

Cottleville Animal Hospital is seeking a dedicated and client-focused full-time or part-time Veterinary Receptionist to join our team. This position is open to candidates who bring strong transferable experience from adjacent fields, including human medical or dental offices, urgent care clinics, emergency services, or high-volume hospitality and customer service environments.

We are looking for a professional whodemonstratescomposure under pressure, a genuine affinity for animals, andthe interpersonalskills to support clients across a wide range of experiences — including those that are emotionally demanding. Veterinary-specific knowledge is notrequired; comprehensive onboarding and training will be provided.

What to Expect

As you join our mission, expect to be supported in your work and home life with:

• A comprehensive benefits package, including medical, dental, and vision insurance
• Paid time off and a 401(k) plan for full-time employees
• Structured onboarding and mentorship covering veterinary workflows, software, and medical terminology
• Employee pet discount because we know your pets are family, too.

Salary

$18 - $23 per hour, determined by the candidate's skills, experience, and qualifications.

Schedule

Full-time and part-time opportunities available! Shifts vary Monday through Friday during hospital operating hours of 8:00 a.m. to 5:00 p.m. No weekend hours!

Responsibilities

• Greetand check in clients and patients at the front desk, collect intake information, and confirm appointment details in a professional and welcoming manner
• Answer and manage a multi-line telephone system, directing calls and responding to inquiries regarding scheduling, services, and general information
• Perform client check-out, including payment processing, posting charges, and scheduling future appointments
• Provide composed and compassionate customer service to clients experiencing anxiety, distress, or difficult news regarding their pet's health
• Perform accurate data entry and maintain organized records in the practice management system following onboarding and training
• Communicate effectively with clinical staff to relay messages, flag urgent situations, and support efficient daily operations
• Maintain a clean, organized, and welcoming reception and waiting area

Qualifications

• Minimum 1 year of experience in a front desk, receptionist, or customer service role in a medical, dental, urgent care, veterinary, or high-volume service environment
• Proven customer service skills with strong verbal and written communication, including active listening and conflict resolution
• Experience with appointment scheduling, multi-line phone systems, data entry, and payment processing or point-of-sale (POS)
• Strong organizational skills and attention to detail; ability to multitask effectively in a fast-paced environment
• Proficient in Microsoft Office; comfortable learning new software and workflows
• Reliable, punctual, and professional; ability to work independently and as part of a team
• Genuine affinity for animals and comfort working in a clinical setting

Experience in a veterinary clinic, animal care facility, or medical office; familiarity with veterinary or medical terminology; or PIMS software experience (Cornerstone,Avimark,ImproMed,eVetPractice, orezyVet) is considered a strong asset.

At Cottleville Animal Hospital, we're dedicated to providing exceptional veterinary care while creating a supportive, positive environment for both our clients and team members. Since opening in 2021, we've built a reputation for compassionate, Fear Free-focused medicine and treating every pet and client like family. Our team is passionate about delivering high-quality care, fostering strong relationships, and making a meaningful impact in the lives of pets and the community we serve. If you're looking for a collaborative workplace where your skills, growth, and love of animals are valued, we'd love to meet you.

We are dedicated to establishing a culture that celebrates all forms of diversity and allows us to be an inclusive service provider in this community.