Vessel Logistics Scheduling & Documentation Coordinator

T. Parker Host Career Center; Avondale (LA); On-site; USD 42,000 - 56,000; Full time

Job summary

T. Parker Host Career Center is seeking a Scheduling Coordinator to support customer service, traffic, and vessel operations in a fast-paced environment.

You will prepare and manage documentation, handle paper and electronic records, and maintain effective communications with customers and vendors while using SharePoint to track vessel and terminal packing lists. Strong MS Office skills and organizational abilities are essential.

Qualifications

• Candidate must be proactive, flexible, and a self-starter with the ability to prioritize and execute multiple activities in a fast-paced work environment.
• Must be able to manage the varied tasks associated with multiple projects.
• Superb organizational and interpersonal skills.
• Must be able to multitask and prioritize, work independently, be extremely detail-oriented, and be forward-thinking.
• Possess strong skills with Microsoft Word, Excel, PowerPoint, and Outlook, as well as inventory system software.

Responsibilities

• Prepare and manage documentation, including work orders, vessel files, manifests, bills of lading, and delivery orders for routing materials.
• Responsible for all daily handling of paper and electronic documentation, including review, tracking, scanning, filing, maintenance, and retrieval of departmental documents.
• Conduct data entry and maintain effective telephone communications.
• Build strong relationships with customers, vendors, and co-workers.
• Process vessel documentation and manage document controls efficiently, ensuring timely completion of Bills of Lading (BOLs), Storage Confirmations, Packing List and Coil List.
• Assist the Scheduling Manager with document management in SharePoint, including maintaining vessel, barge, and terminal packing lists.
• Assist the Scheduling Manager with any communications to customers and vendors regarding operational updates during holidays, weekends, and off-hours.
• Assist the Traffic Manager as needed with the responsibilities at Scale House and Gate 5.
• Process and fulfill truck documentation within internal system, as needed.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Inventory software

Interpersonal skills

Education

Degree in supply chain and logistics

Tools

SharePoint

Job description

T. Parker Host Career Center is seeking a Scheduling Coordinator to support customer service, traffic, and vessel operations in a fast-paced environment.

You will prepare and manage documentation, handle paper and electronic records, and maintain effective communications with customers and vendors while using SharePoint to track vessel and terminal packing lists. Strong MS Office skills and organizational abilities are essential.