Vessel Scheduling Coordintaor

Texas Pipe & Supply; Houston (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading supply company in Houston, Texas, is seeking a candidate to manage vessel logistics and assist with import documentation. Key responsibilities include maintaining vessel logs, creating advance shipping documents, and reconciling yard and warehouse receiving. Applicants should possess general office experience and proficiency in Microsoft Office. This position requires flexibility, as mandatory Saturday work may be necessary. Join a collaborative team that values effective communication and multitasking skills.

Qualifications

• 3-5 years of previous general office experience.
• Must be able to read import documents from vendors.
• Flexibility with work schedule; some mandatory Saturday work.

Responsibilities

• Setup vessels and create advance notices.
• Maintain vessel log and create land loads for Trucking Companies.
• Review import documentation from vendors.

Skills

General office experience

Microsoft Office (Word and Excel)

Good oral and written communication skills

Education

Some College Education

Tools

ERP systems

Job description

Essential Functions and Job Responsibilities

• Setup vessels and create advance notices, maintain vessel log, assign vessels, and create land loads for Trucking Companies.
• Create vessel folders and print out Advance Shipping Notices for Receiving Supervisor and Trucking Company.
• Reconciliation of yard and warehouse receiving documents.
• Maintain various reports to assist with end of month reconciliation.
• Review import documentation from vendors.
• Documentation storage, physical copy and electronic.
• Date scheduling, updating dates based on vessel to port and scheduling loads.

Qualifications and Experience

• Some College Education preferred.
• Must be able to read import documents from vendors
• 3-5 years of previous general office experience.
• Microsoft Office (Word and Excel) experience a plus.
• Good oral and written communications skills.

Desired Skills and Traits

• Must be comfortable with interruptions and handling multiple projects and tasks at one time.
• Flexibility regarding work schedule necessary; some mandatory Saturday work.
• Accounting background or experience helpful.
• Data entry and ERP knowledge
• Familiar with import documentation.

Physical Demands and Working Conditions

• The employee will regularly be required to sit at a desk for long periods of time.
• The employee will work on and look at a computer screen for several hours or more every day.
• Verbal communication is vital between internal and external clients, customers, and employees.
• Some lifting of 10-25 lbs. will be required on occasion.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.