Vessel Administration & Payroll Coordinator

The Pasha Group; Mint Hill (NC); On-site; USD 29,000 - 32,000; Full time

Job summary

The Pasha Group is seeking an Associate Vessel Administration Coordinator to support the Vessel Payroll and Crewing Administration team. You will assist with documentation, data entry, and maintaining compliance records, enabling smooth day-to-day operations.

Responsibilities include reviewing payroll packets, updating crewmember records, processing drug testing paperwork, onboarding support, invoicing, E-Verify, filing, and handling inquiries.

Qualifications

• High school diploma or equivalent required.
• 1+ year related administrative experience.
• Proficiency with MS Word, Excel and Outlook.
• Ability to follow verbal and written instructions.
• Strong attention to detail with data entry accuracy.
• Good communication and customer service skills.

Responsibilities

• Review and reconcile payroll packets and support documentation for accuracy and completeness.
• Enter and update crewmember records and certifications into the vessel payroll system.
• Process DOT drug testing paperwork and issue random drug testing letters in compliance with policy and regulations.
• Assign payroll numbers to new crewmembers and assist with onboarding steps.
• Submit invoices for approval and track their status.
• Perform E-Verify checks for new hires and assist with audit updates.
• File and organize physical and digital documents.
• Assist with billing-related tasks as needed.
• Receive and respond or redirect phone and email inquiries.
• Order and maintain supplies as needed.
• Other duties as assigned.

Skills

Attention to detail

Data entry

Communication

Confidential information handling

MS Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Pasha Group is seeking an Associate Vessel Administration Coordinator to support the Vessel Payroll and Crewing Administration team. You will assist with documentation, data entry, and maintaining compliance records, enabling smooth day-to-day operations.

Responsibilities include reviewing payroll packets, updating crewmember records, processing drug testing paperwork, onboarding support, invoicing, E-Verify, filing, and handling inquiries.