Vessel Crewing & Payroll Admin Coordinator

Pasha Group; Mint Hill (NC); On-site; USD 29,000 - 32,000; Full time

Job summary

Akamai Vessel Operations LLC is seeking an Associate Vessel Administration Coordinator to support the Vessel Payroll and Crewing Administration team. The role involves organizing documentation, maintaining records, and performing data entry with high accuracy.

Responsibilities include processing payroll documentation, updating crewmember records, handling drug testing paperwork, onboarding support, and invoicing tasks, with emphasis on confidentiality and compliance.

Qualifications

• High school diploma or equivalent required.
• 1+ year of related administrative experience required.
• Strong data-entry accuracy and attention to detail.
• Good communication and customer service skills.
• Ability to handle confidential and sensitive information.

Responsibilities

• Review payroll packets and support documentation for accuracy.
• Enter and update crewmember records and certifications in payroll system.
• Process DOT drug testing paperwork and issue random testing letters per policy.
• Assign payroll numbers and assist with onboarding of crewmembers.
• Submit invoices for approval and track status.

Skills

Data entry

Attention to detail

Communication skills

Confidential info handling

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Akamai Vessel Operations LLC is seeking an Associate Vessel Administration Coordinator to support the Vessel Payroll and Crewing Administration team. The role involves organizing documentation, maintaining records, and performing data entry with high accuracy.

Responsibilities include processing payroll documentation, updating crewmember records, handling drug testing paperwork, onboarding support, and invoicing tasks, with emphasis on confidentiality and compliance.