Vessel Payroll & Crewing Admin Specialist

Pasha Group; Charlotte (NC); On-site; USD 29,000 - 32,000; Full time

Job summary

Pasha Group in Mint Hill, NC seeks an Associate Vessel Administration Coordinator to support the Vessel Payroll and Crewing Administration team with data entry and document management. You will help organize documentation, maintain compliance records, and perform routine administrative tasks to keep daily operations running smoothly.

Ideal candidates have at least 1 year of related admin experience, strong attention to detail, and proficiency with Word, Excel, and Outlook.

Qualifications

• High school diploma or equivalent required.
• 1+ year related administrative experience required.
• Strong attention to detail and data entry accuracy.
• Proficient with Microsoft Word, Excel, and Outlook.

Responsibilities

• Review payroll packets and supporting documentation for accuracy.
• Enter and update crewmember records and certifications.
• Process DOT drug testing paperwork and issue testing letters.
• Assign payroll numbers to new crewmembers and assist onboarding.
• Submit invoices for approval and track status.
• Perform E-Verify checks for new hires and assist with audits.
• File and organize documents (physical and digital).
• Assist with billing-related tasks as needed.
• Answer phone and email inquiries or redirect as appropriate.
• Order and maintain office supplies.

Skills

Verbal/Written Instructions

Data Entry Accuracy

Customer Service

Confidential Information

MS Office

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Pasha Group in Mint Hill, NC seeks an Associate Vessel Administration Coordinator to support the Vessel Payroll and Crewing Administration team with data entry and document management. You will help organize documentation, maintain compliance records, and perform routine administrative tasks to keep daily operations running smoothly.

Ideal candidates have at least 1 year of related admin experience, strong attention to detail, and proficiency with Word, Excel, and Outlook.