Vessel Payroll & Crewing Admin Specialist

The Pasha Group; Charlotte (NC); On-site; USD 29,000 - 32,000; Full time

Job summary

Akamai Vessel Operations LLC is seeking an Associate Vessel Administration Coordinator to support the Vessel Payroll and Crewing Administration team. This role focuses on accurate data entry, document management, and compliance across payroll processes.

Responsibilities include reviewing payroll packets, updating crewmember records, processing drug testing paperwork, onboarding new hires, and handling inquiries.

Qualifications

• High school diploma or equivalent required.
• At least 1+ year of related administrative experience.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Ability to follow verbal and written instructions.
• Strong attention to detail and data entry accuracy.
• Good communication and customer service skills.
• Must be able to handle confidential information.
• Ability to organize and maintain filing systems.

Responsibilities

• Review and reconcile payroll packets for accuracy and completeness.
• Enter and update crewmember records and certifications in the vessel payroll system.
• Process DOT drug testing paperwork and issue random drug testing letters.
• Assign payroll numbers to new crewmembers and assist with onboarding steps.
• Submit invoices for approval and track status.
• Perform E-Verify checks for new hires and assist with audits.
• File and organize documents, both physical and digital.
• Assist with billing tasks as needed.
• Receive and respond to phone and email inquiries.
• Order and maintain supplies as needed.
• Other duties as assigned.

Skills

Instruction following

Attention to detail

Communication skills

Confidential information handling

MS Office proficiency

Data entry accuracy

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Akamai Vessel Operations LLC is seeking an Associate Vessel Administration Coordinator to support the Vessel Payroll and Crewing Administration team. This role focuses on accurate data entry, document management, and compliance across payroll processes.

Responsibilities include reviewing payroll packets, updating crewmember records, processing drug testing paperwork, onboarding new hires, and handling inquiries.