Venue Coordinator

County Line Orchard; Hobart (IN); On-site; USD 45,000 - 50,000; Full time

Job summary

County Line Orchard in Hobart, IN is seeking a Venue Coordinator to manage all aspects of events from client planning to on-site execution. You will coordinate timelines, room layouts, menus, and decor to ensure seamless events at the Orchard and Pavilion venues.

The role is full-time, requiring availability for nights and weekends. Compensation includes a salaried base with commission earned per event worked and eligibility to manage client accounts through booking software.

Qualifications

• High School Diploma required.
• Experience planning weddings and/or events preferred.
• Strong organizational, communication and time management skills required.
• Proficient in Word, Excel, PowerPoint and Outlook.
• Must obtain an Employee Permit from the Indiana Alcohol Tobacco Commission.

Responsibilities

• Coordinate meetings with event customers to review event details, assist in creation of timeline, food and beverage packages, room layout, and other elements.
• Review event offerings and pricing with customers for weddings, corporate or social events.
• Create banquet event orders detailing food/beverage selections, décor or supplementary items for approval.
• Work within customer budget and ensure adherence to venues pending requirements as per contract.
• Maintain well-documented, accurate, and organized customer files in booking software.
• Collect payments on scheduled payment due dates, provide receipts, and submit to Accounting.
• Sign off on completed event space layout and ensure all elements are placed correctly prior to the event.
• Serve as on-site Venue Coordinator on the event date; greet vendors, ensure timeline is adhered to, and manage venue components.
• Complete profit and loss statements following each event.

Skills

Organization

Communication

Time management

Event coordination

Customer service

Education

High School Diploma

BA/BS Degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Orchard Admin Full Time 09 Events County Line Orchard, Hobart, IN, US

Salary Range: $45,000.00 To $50,000.00 Annually

VENUE COORDINATOR – JOB DESCRIPTION

The Venue Coordinator coordinates all aspects of events by working directly with the customer to plan and execute events at County Line Orchard and The Pavilion at the Dunes. The Venue Coordinator serves the customer the day of the event, helping to ensure that all venue operations runs smoothly. The Venue Coordinator reports directly to the Director of Events.

VenueCoordinatordutieswillinclude,butarenotlimitedto:

• Completescheduledseriesofmeetingswitheventcustomersto revieweventdetails,assistin creation of timeline, food and beverage packages, room layout, and any additional elements coordinated through County Line Orchard or the Pavilion at the Dunes
• Effectivelyreview eventofferingsandpricingwithcustomersthatpertaintovaryingtypesof events, including weddings, corporate or social gatherings
• Createbanqueteventordersdetailingfoodandbeverageselections,décororsupplementary items, and other relevant event details for customer review and approval
• Workwithincustomerbudget andensureitisadheredtowhilemeetingvenuespending requirements as per the event contract
• Maintainwelldocumented,accurate,andorganizedcustomerfileswithinbookingsoftware
• Collectpaymentsonscheduledpaymentduedates,providecustomerreceipts,andsubmitto Accounting Department
• Signoffoncompletedeventspacelayoutandensureallelementsareplacedcorrectlypriorto the event
• Serveason-siteVenueCoordinatorontheeventdate;greetvendors,assuretimelineisadhered to, and manage all venue-related event components
• Completeprofitandlossstatementsfollowingeachevent

Experience/Qualifications:

• HighSchoolDiploma
• Professionalexperiencewithplanningweddingsand/orevents
• Strongorganizational,communicationandtimemanagementskills
• ProficientincomputerskillsincludingWord,Excel,PowerpointandOutlook
• MustobtainanEmployeePermitfrom theIndianaAlcoholTobacco Commission

PreferredSkills:

• BA/BS Degree
• ExperienceusinginTripleseat
• ServSafecertification

Hours:

TheVenueCoordinatorisafulltimepositionandworksaminimumof40hoursperweek

Salary/Income:

The Venue Coordinator is an exempt, salaried position with commission earned per event worked

Will need to be available nights and weekends.