Venue Coordinator

Gateway Triangle Corp; Hobart (IN); On-site; USD 45,000 - 50,000; Full time

Job summary

County Line Orchard is seeking a Venue Coordinator to plan and execute events at County Line Orchard and The Pavilion at the Dunes in Hobart, IN. You will work directly with customers, create timelines, menus, room layouts, and coordinate with vendors to ensure flawless event day execution.

The role requires strong organizational and communication skills, a high school diploma, and experience in weddings or events.

Qualifications

• High School Diploma.
• Professional experience with planning weddings and/or events.
• Strong organizational, communication and time-management skills.
• Proficient in Word, Excel, PowerPoint and Outlook.
• Must obtain an Employee Permit from the Indiana Alcohol Tobacco Commission.
• BA/BS Degree preferred.
• Experience using Tripleseat.
• ServSafe certification preferred.

Responsibilities

• Coordinate all aspects of events by working with customers to plan and execute events at County Line Orchard and The Pavilion at the Dunes.
• Review event offerings and pricing for weddings, corporate or social events.
• Create banquet event orders detailing food, beverage selections, décor or supplementary items for review and approval.
• Work within customer budgets while meeting venue requirements as per the event contract.
• Maintain well-documented, accurate, and organized customer files in booking software.
• Collect payments on due dates and provide receipts.
• Sign off on completed event space layout and ensure all elements are placed correctly prior to the event.
• Greet vendors on-site and manage all venue-related event components.
• Prepare profit and loss statements following each event.

Skills

Strong organizational skills

Time management

MS Office suite

Indiana Employee Permit process

Education

High School Diploma

BA/BS Degree

Tools

Tripleseat

ServSafe certification

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Orchard Admin Full Time 09 Events County Line Orchard, Hobart, IN, US

2 days ago Requisition ID: 2252

Salary Range: $45,000.00 To $50,000.00 Annually

VENUE COORDINATOR – JOB DESCRIPTION

The Venue Coordinator coordinates all aspects of events by working directly with the customer to plan and execute events at County Line Orchard and The Pavilion at the Dunes. The Venue Coordinator servesthecustomerthedayoftheevent,helpingtoensurethatallvenueoperationsrunsmoothly.The Venue Coordinator reports directly to the Director of Events.

VenueCoordinatordutieswillinclude,butarenotlimitedto:

• Completescheduledseriesofmeetingswitheventcustomersto revieweventdetails,assistin creation of timeline, food and beverage packages, room layout, and any additional elements coordinated through County Line Orchard or the Pavilion at the Dunes
• Effectivelyreview eventofferingsandpricingwithcustomersthatpertaintovaryingtypesof events, including weddings, corporate or social gatherings
• Createbanqueteventordersdetailingfoodandbeverageselections,décororsupplementary items, and other relevant event details for customer review and approval
• Workwithincustomerbudget andensureitisadheredtowhilemeetingvenuespending requirements as per the event contract
• Maintainwelldocumented,accurate,andorganizedcustomerfileswithinbookingsoftware
• Collectpaymentsonscheduledpaymentduedates,providecustomerreceipts,andsubmitto Accounting Department
• Signoffoncompletedeventspacelayoutandensureallelementsareplacedcorrectlypriorto the event
• Serveason-siteVenueCoordinatorontheeventdate;greetvendors,assuretimelineisadhered to, and manage all venue-related event components
• Completeprofitandlossstatementsfollowingeachevent

Experience/Qualifications:

• HighSchoolDiploma
• Professionalexperiencewithplanningweddingsand/orevents
• Strongorganizational,communicationandtimemanagementskills
• ProficientincomputerskillsincludingWord,Excel,PowerpointandOutlook
• MustobtainanEmployeePermitfrom theIndianaAlcoholTobacco Commission

PreferredSkills:

• BA/BS Degree
• ExperienceusinginTripleseat
• ServSafecertification

Hours:

TheVenueCoordinatorisafulltimepositionandworksaminimumof40hoursperweek

VENUE COORDINATOR – JOB DESCRIPTION

VenueCoordinatorResponsibilities:

The Venue Coordinator coordinates all aspects of events by working directly with the customer to plan and execute events at County Line Orchard and The Pavilion at the Dunes. The Venue Coordinator servesthecustomerthedayoftheevent,helpingtoensurethatallvenueoperationsrunsmoothly.The Venue Coordinator reports directly to the Director of Events.

VenueCoordinatordutieswillinclude,butarenotlimitedto:

• Completescheduledseriesofmeetingswitheventcustomersto revieweventdetails,assistin creation of timeline, food and beverage packages, room layout, and any additional elements coordinated through County Line Orchard or the Pavilion at the Dunes
• Effectivelyreview eventofferingsandpricingwithcustomersthatpertaintovaryingtypesof events, including weddings, corporate or social gatherings
• Createbanqueteventordersdetailingfoodandbeverageselections,décororsupplementary items, and other relevant event details for customer review and approval
• Workwithincustomerbudget andensureitisadheredtowhilemeetingvenuespending requirements as per the event contract
• Maintainwelldocumented,accurate,andorganizedcustomerfileswithinbookingsoftware
• Collectpaymentsonscheduledpaymentduedates,providecustomerreceipts,andsubmitto Accounting Department
• Signoffoncompletedeventspacelayoutandensureallelementsareplacedcorrectlypriorto the event
• Serveason-siteVenueCoordinatorontheeventdate;greetvendors,assuretimelineisadhered to, and manage all venue-related event components
• Completeprofitandlossstatementsfollowingeachevent

Experience/Qualifications:

• HighSchoolDiploma
• Professionalexperiencewithplanningweddingsand/orevents
• Strongorganizational,communicationandtimemanagementskills
• ProficientincomputerskillsincludingWord,Excel,PowerpointandOutlook
• MustobtainanEmployeePermitfrom theIndianaAlcoholTobacco Commission

PreferredSkills:

• BA/BS Degree
• ExperienceusinginTripleseat
• ServSafecertification

Hours:

TheVenueCoordinatorisafulltimepositionandworksaminimumof40hoursperweek

Salary/Income:

The Venue Coordinator is an exempt, salaried position with commission earned per event worked

Will need to be available nights and weekends.