Venue Admin & Events Coordinator

Oak View Group; Baltimore (MD); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

401(k) matching

Paid Time Off

Job summary

The Paramount Baltimore, operated by Oak View Group, seeks an Administrative Coordinator to deliver comprehensive administrative and operational support to the management team. The role coordinates office functions, manages scheduling, assists with event documentation, maintains records, and supports financial and procurement processes to ensure efficient day-to-day operations.

The position offers an hourly rate of $24.00–$26.00 and benefits including health, dental, vision, 401(k) with

Qualifications

• Associate degree in Business Administration, Hospitality Management, Public Administration, or a related field preferred; equivalent combination of education and relevant experience may be considered.
• 1–2 years of administrative support, office coordination, event administration, or related experience.
• Experience in a convention center, hospitality, entertainment venue, event facility, or public assembly venue preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Customer service-oriented with strong interpersonal skills.
• Must be able to work a flexible schedule including weekends, nights, and holidays.

Responsibilities

• Provide administrative support to venue leadership and departmental staff.
• Answer, direct, and provide excellent customer service to incoming calls.
• Coordinate calendars, meetings, appointments, and conference calls.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain organized filing systems, records, and administrative documentation.
• Process incoming and outgoing mail, emails, and departmental communications.
• Assist with event scheduling, booking documentation, and client correspondence.
• Prepare event files, contracts, permits, and operational reports as needed.
• Coordinate logistical details with event managers, clients, and vendors.
• Support pre-event, event-day, and post-event administrative activities.
• Track key event timelines and ensure required documentation is completed.
• Assist as needed in processing expense reports.
• Coordinate office supply inventory and purchasing needs.
• Serve as a primary point of contact for visitors, clients, vendors, and stakeholders.
• Respond to inquiries and provide information regarding facility services and event procedures.
• Maintain professional relationships with clients and event partners.
• Support customer service initiatives and ensure prompt issue resolution.
• Maintain confidential personnel, business, and event records.
• Ensure compliance with organizational policies and procedures.
• Assist with audits, inspections, and reporting requirements.
• Assist with coordination of internal meetings, training sessions, and special projects.
• Prepare meeting agendas, take minutes, and distribute follow-up materials.
• Support department-wide initiatives, programs, and operational improvements.
• Perform other duties as assigned.

Skills

Administrative support

Customer service

Time management

Communication

Microsoft Office

Education

Associate degree in Business Administration or related field

Tools

Microsoft Office

Job description

The Paramount Baltimore, operated by Oak View Group, seeks an Administrative Coordinator to deliver comprehensive administrative and operational support to the management team. The role coordinates office functions, manages scheduling, assists with event documentation, maintains records, and supports financial and procurement processes to ensure efficient day-to-day operations.

The position offers an hourly rate of $24.00–$26.00 and benefits including health, dental, vision, 401(k) with