Vendor Onboarding & Procurement Specialist

Aston Carter; United States; Hybrid; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA

Transportation benefits

Employee Assistance Program

Time Off / PTO

Job summary

Aston Carter is seeking an Administrative Support III for a contract assignment supporting a global Vendor Management team responsible for deploying professionals who install fibre optic cables in data centres.

The role involves onboarding and offboarding contractors, managing purchase requisitions, and maintaining third-party vendor documentation within a fast-paced, globally distributed team. Hybrid schedule in Herndon, VA, with strong data-entry expectations.

Qualifications

• 2–4 years in administrative, procurement, or supply chain support role.
• Experience with data systems and high-volume data entry.
• Experience supporting vendor management, contractor onboarding, or purchasing activities preferred.
• High school diploma required; Bachelor’s degree preferred for potential full-time conversion.

Responsibilities

• Onboard and offboard contract workers and manage access requests.
• Document and manage third-party vendor information for accuracy and compliance.
• Create and process purchase requisitions as needed.
• Perform data entry across multiple systems, including Excel and procurement tools.
• Generate reports and manage multiple concurrent projects.
• Escalate issues promptly and ensure timely resolution to avoid operational disruption.
• Support global team operations with responsiveness and timeliness.

Skills

Data entry accuracy

Purchasing / procurement

Ownership & accountability

Organization & prioritization

Communication skills

Independent work

Procurement systems

Excel proficiency

Education

High school diploma

Bachelor's degree preferred

Tools

Procurement systems

Excel

Job description

Aston Carter is seeking an Administrative Support III for a contract assignment supporting a global Vendor Management team responsible for deploying professionals who install fibre optic cables in data centres.

The role involves onboarding and offboarding contractors, managing purchase requisitions, and maintaining third-party vendor documentation within a fast-paced, globally distributed team. Hybrid schedule in Herndon, VA, with strong data-entry expectations.