Administrative Support III

Aston Carter; United States; Hybrid; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA

Transportation benefits

Employee Assistance Program

Time Off / PTO

Job summary

Aston Carter is seeking an Administrative Support III for a contract assignment supporting a global Vendor Management team responsible for deploying professionals who install fibre optic cables in data centres.

The role involves onboarding and offboarding contractors, managing purchase requisitions, and maintaining third-party vendor documentation within a fast-paced, globally distributed team. Hybrid schedule in Herndon, VA, with strong data-entry expectations.

Qualifications

• 2–4 years in administrative, procurement, or supply chain support role.
• Experience with data systems and high-volume data entry.
• Experience supporting vendor management, contractor onboarding, or purchasing activities preferred.
• High school diploma required; Bachelor’s degree preferred for potential full-time conversion.

Responsibilities

• Onboard and offboard contract workers and manage access requests.
• Document and manage third-party vendor information for accuracy and compliance.
• Create and process purchase requisitions as needed.
• Perform data entry across multiple systems, including Excel and procurement tools.
• Generate reports and manage multiple concurrent projects.
• Escalate issues promptly and ensure timely resolution to avoid operational disruption.
• Support global team operations with responsiveness and timeliness.

Skills

Data entry accuracy

Purchasing / procurement

Ownership & accountability

Organization & prioritization

Communication skills

Independent work

Procurement systems

Excel proficiency

Education

High school diploma

Bachelor's degree preferred

Tools

Procurement systems

Excel

Job description

Job Title: Administrative Support III

Job Description

This is a contract assignment opportunity supporting a global Vendor Management team responsible for deploying professionals who install fibre optic cables in data centres. The successful candidate will play a critical role in onboarding and offboarding contract workers, managing purchase requisitions, and supporting third-party vendor documentation. Operating in a fast-paced, high-stakes environment where contractor access may be required within 24 hours, this role demands a strong sense of ownership, exceptional attention to detail, and the ability to prioritize effectively across a globally distributed team of approximately 18 category managers and their associated vendors.

Responsibilities

• Onboard and offboard contract workers, including managing yellow badge access requests with strict adherence to tight timelines.
• Document and manage third-party vendor information to ensure data accuracy and compliance.
• Create and process purchase requisitions during periods of downtime or as operationally required.
• Perform accurate and timely data entry across multiple systems, including Excel and internal procurement tools.
• Generate reports, handle multiple concurrent projects.
• Escalate issues proactively and follow through to resolution to ensure team operations are not disrupted.
• Support global team operations, ensuring responsiveness and timeliness.

Essential Skills

• Proficiency in data entry with a strong emphasis on accuracy and attention to detail.
• Background in purchasing, supply chain, or procurement processes.
• Strong sense of ownership proactively identifies issues, escalates when necessary, and is determined to see tasks through to completion.
• Excellent organizational skills with the ability to prioritize competing demands in a time-sensitive environment.
• Effective written and verbal communication skills.
• Ability to work independently and exercise sound judgment with minimal supervision.
• Familiarity with procurement systems and data management tools; experience with Excel required.
• Demonstrated reliability, responsibility, and professionalism in a fast-paced setting.

Additional Skills & Qualifications

• 2 to 4 years of experience in an administrative, procurement, or supply chain support role.
• Demonstrated experience working with data systems, ensuring data accuracy, and performing high-volume data entry.
• Experience supporting vendor management, contractor onboarding, or purchasing activities is strongly preferred.
• High school diploma required; a Bachelor's degree is preferred and may be required for future full-time conversion consideration.

Work Environment

The position is primarily onsite with the option for a hybrid schedule, requiring three days on-site each week. Work hours are Monday through Friday, from 8 AM to 5 PM EST.

Job Type & Location

This is a Contract position based out of Herndon, VA.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Herndon,VA.

Application Deadline

This position is anticipated to close on Oct 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.