Vendor Master & AP Specialist: Payments & Compliance

Berks County PA; Reading (Berks County); On-site; USD 50,000 - 65,000; Full time

Job summary

Berks County PA seeks an Accounts Payable Assistant to bridge clerks and management. You will oversee the Vendor Master Database, ensure data integrity, and manage vendor onboarding, TIN matching, and ACH configurations.

This role handles confidential financial information with high discretion and accuracy. Responsibilities include vendor lifecycle management, onboarding, W-9 collection, payment issue resolution, and collaboration with county departments.

Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
• 3+ years of progressive accounts payable experience in a governmental or complex financial environment.

Responsibilities

• Vendor onboarding and lifecycle management in ERP system.
• Validate vendor tax classifications via IRS/state databases.
• Audit and update vendor records; prevent duplicates.
• Coordinate vendor setup with procurement; manage contracts/POs.
• Lead vendor cleanup campaigns and collect updated IRS W-9 forms.
• ACH setup and secure banking data input after verification.
• Resolve vendor payment issues and inquiries.
• Coordinate debit card setup and distribute materials to departments.
• Process wire/ACH/intercompany transfer requests.
• Maintain transfer records and resolve discrepancies.
• Support AP automation initiatives and system enhancements.
• Assist in SOPs and training for AP staff.
• Ensure continuity of operations during manager absence.
• Maintain HIPAA-compliant handling of sensitive information.

Skills

Vendor management

ERP systems

Excel

Data accuracy

Payment reconciliation

Education

Accounting bachelor’s degree

Tools

Oracle ERP

SplashBI

Job description

Berks County PA seeks an Accounts Payable Assistant to bridge clerks and management. You will oversee the Vendor Master Database, ensure data integrity, and manage vendor onboarding, TIN matching, and ACH configurations.

This role handles confidential financial information with high discretion and accuracy. Responsibilities include vendor lifecycle management, onboarding, W-9 collection, payment issue resolution, and collaboration with county departments.