Vendor Management Specialist

Jones Lang LaSalle Incorporated; Kalamazoo (MI); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Company Holidays

Early access to earned wages through),

Job summary

Jones Lang LaSalle Incorporated in Kalamazoo, MI is seeking a Vendor Management Specialist to oversee third-party service providers, ensure contract compliance, and drive performance across pharmaceutical-related facilities.

You will lead vendor qualification, audits, and cross-functional collaboration with Operations, Sourcing, Finance, and Quality, while targeting cost savings and service delivery excellence.

Qualifications

• Bachelor's degree preferred; 3–5 years in vendor/contract management in regulated industries.
• Proven track record managing multiple vendor relationships and service contracts.
• Experience developing Scopes of Work and managing contract compliance.
• Experience in regulated industries such as pharmaceutical, biotech, healthcare, or similar.

Responsibilities

• Lead and manage vendor relationships, serving as the primary contact for third-party providers executing service contracts.
• Develop relationships with clients, suppliers and internal stakeholders through proactive engagement and reporting.
• Drive vendor performance using KPIs, with reviews and corrective action when gaps occur.
• Lead vendor qualification, ensuring credentials, GDP compliance, SOPs, and policies are followed.

Skills

Vendor management

Contract administration

Facilities management

Stakeholder engagement

Cost optimization

Education

Bachelor's degree preferred

Tools

CMMS (Maximo)

Microsoft Office

Excel

Maximo

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Requisition: Vendor Management Specialist. Facilities Management – P2 Level

What this job involves The Vendor Management Specialist manages and oversees all third-party service provider relationships executing hard service contracts within the pharmaceutical industry. This role serves as the strategic liaison between JLL, the client, and external vendors, ensuring contract compliance, operational excellence, and continuous improvement. The Vendor Services Lead demonstrates leadership in vendor management, quality assurance, and cross-functional stakeholder engagement while driving cost optimization and service delivery excellence.

Key Responsibilities

Vendor Management & Strategic Oversight

Lead and manage comprehensive vendor relationships, serving as the primary point of contact for third-party service providers executing hard service contracts.

Develop and maintain strategic client, supplier, and internal stakeholder relationships through proactive engagement, transparent communication, reliable reporting, and consistent performance delivery.

Drive vendor performance management through established KPIs, conducting regular business reviews and implementing corrective action plans when performance gaps are identified.

Lead the Vendor Qualification process, ensuring all service providers maintain proper credentials, certifications, and compliance with regulatory standards, good documentation practices (GDP), standard operating procedures, and all applicable policies.

Contract & Compliance Management

Demonstrate comprehensive understanding of all assigned Vendor Service Agreements, including scope, terms, performance standards, and compliance requirements.

Analyze Service Agreements and present strategic change recommendations to management based on change requests, operational initiatives, and continuous improvement opportunities.

Execute and document Quality Audits to validate provider compliance with Service Agreements and pharmaceutical industry regulations; effectively communicate findings to key stakeholders and drive resolution of non-conformances.

Coordinate contract amendments, scope modifications, and service level adjustments in alignment with business needs and regulatory requirements.

Ensure vendor compliance with all applicable regulations including FDA, EHS, and other pharmaceutical industry standards.

Performance & Financial Management

Consistently meet and exceed Key Performance Indicators (KPIs) in compliance with Service Level Agreements (SLAs).

Identify and implement cost-savings opportunities and innovative solutions that enhance operational efficiency while maintaining quality standards.

Support budget management by monitoring vendor spend, validating invoices, and identifying cost optimization opportunities.

Track and report on vendor performance metrics, cost trends, and service delivery outcomes to leadership.

Cross-Functional Leadership & Communication

Drive alignment and facilitate communication between service providers, Facilities Operations, Sourcing, Finance, Quality, EHSS, and other key stakeholders.

Lead cross-functional meetings to address vendor performance issues, project coordination, and strategic initiatives.

Document and maintain process flows, standard operating procedures, and work instructions in the Process Manual; ensure distribution to key stakeholders and training as needed.

Champion change management efforts related to vendor services, ensuring smooth transitions and stakeholder buy-in.

Problem Resolution & Continuous Improvement

Address complex issues and concerns independently, developing effective and innovative solutions while driving timely resolution within budget constraints.

Proactively identify operational risks, service gaps, and improvement opportunities; implement corrective and preventive actions.

Lead root cause analysis for vendor-related incidents and drive implementation of sustainable solutions.

Support and initiate continuous improvement projects that enhance vendor service delivery, reduce costs, and improve operational efficiency.

Safety & Regulatory Compliance

Lead by example to promote a strong safety culture in support of EHS requirements.

Proactively identify unsafe conditions and behaviors in vendor operations; collaborate with vendors and internal EHS teams to implement corrective actions.

Ensure vendor compliance with all safety regulations, site-specific requirements, and industry best practices.

Work Order & Service Execution Oversight

Oversee vendor work order execution, ensuring proper documentation, timely completion, and quality standards.

Monitor work order trends and metrics to identify process improvements and vendor performance issues.

Perform other duties as assigned by management.

Required Qualifications

• Education & Experience
• Bachelor's degree preferred
• Minimum 3-5 years of experience in vendor management, contract administration, or facilities management within regulated industries (pharmaceutical, biotech, healthcare, or similar)
• Proven track record managing multiple vendor relationships and service contracts simultaneously
• Experience developing Scopes of Work, conducting supplier performance assessments, and managing contract compliance

Technical Competencies

• Strong understanding of pharmaceutical industry regulations, GMP, GDP, and compliance requirements
• Working knowledge of building systems including HVAC, electrical, plumbing, life safety, and critical utilities
• Proficiency in Computerized Maintenance Management Systems (CMMS); experience with Maximo strongly preferred
• Advanced computer skills including Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Ability to analyze data, generate reports, and present findings to leadership

Core Competencies

• Exceptional communication skills (verbal and written) with ability to effectively engage multiple stakeholders at all organizational levels
• Excellent interpersonal skills with demonstrated ability to build and maintain professional relationships
• Strong negotiation and conflict resolution abilities
• Proven ability to balance competing priorities and deliver superior service under pressure
• Strategic thinking with strong analytical and problem-solving capabilities
• Financial acumen with experience managing budgets and identifying cost-saving opportunities

Leadership Attributes

• Self-motivated with ability to work independently and exercise sound judgment with minimal supervision
• Demonstrated leadership presence and ability to influence without direct authority
• Proactive mindset with ability to anticipate needs and drive results
• Detail-oriented with strong organizational and project management skills
• Adaptable and able to thrive in fast-paced, demanding environments while mastering new skillsets quickly
• Commitment to continuous learning and professional development

Physical Requirements

• Must be able to adequately perform required job functions, including ability to lift, bend, and move in such a way as to perform job tasks in a safe and approved manner
• Ability to lift up to 50 lbs
• Ability to conduct site inspections and audits requiring walking, climbing stairs, and accessing mechanical spaces

Location

Location: On-site –Kalamazoo, MI

Personalized benefits that support personal well-being and growth

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Privacy Notice

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Equal Opportunity Employer Statement

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

Company Overview

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined