Vendor Compliance & Payments Specialist

Kings III; Coppell (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

FSA/Dependent Care FSA

Dental & Vision

401k with company contributions

EAP

Job summary

Kings III is seeking a Vendor Compliance Coordinator to join our Client Services team. You will manage COIs, vendor packets, and compliance documentation to keep payments flowing and ensure vendor relationships remain in good standing.

You will work with our insurance agent, maintain online portals, and resolve documentation gaps. A detail-oriented, organized professional with at least two years in vendor compliance is ideal.

Qualifications

• 2+ years experience in vendor compliance, vendor management, or a related administrative/coordination role.
• Experience working with insurance agents/brokers or familiarity with Certificates of Insurance is a plus.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple vendor relationships, portals, and deadlines simultaneously.
• Strong written and verbal communication skills, with confidence working directly with customers.

Responsibilities

• Manage all Certificates of Insurance (COI), coordinating with our insurance agent to obtain, renew, and resolve coverage issues to satisfy vendor compliance portals.
• Prepare, maintain, and submit complete vendor packets, ensuring all contracts, certifications, and required documentation are current and accurate.
• Enroll and maintain the company’s standing within customers' online vendor compliance portals, keeping every requirement up to date.
• Manage payments to vendor compliance companies.
• Monitor compliance status across the vendor portfolio and proactively resolve gaps to keep payments flowing.
• Work with customers to resolve compliance questions or documentation gaps that could delay payment.
• Collaborate with internal teams to identify and resolve vendor and compliance issues as they arise.
• Maintain accurate, up-to-date records of vendor documentation, certifications, and deadlines.

Skills

Organizational skills

Communication skills

Multi-tasking

Attention to detail

Education

High School Diploma or GED equivalent

Tools

MS Office

Job description

Kings III is seeking a Vendor Compliance Coordinator to join our Client Services team. You will manage COIs, vendor packets, and compliance documentation to keep payments flowing and ensure vendor relationships remain in good standing.

You will work with our insurance agent, maintain online portals, and resolve documentation gaps. A detail-oriented, organized professional with at least two years in vendor compliance is ideal.