Vendor Compliance Coordinator

Kings-III-Emergency-Communication; Coppell (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision coverage

401k with company contribution

Paid holidays

PTO 15 days in year one

Flexible FSA/DCA

Wellness program

Employee discount

Job summary

Kings III seeks a Vendor Compliance Coordinator to safeguard vendor relationships and ensure timely payments by keeping COIs, vendor packets, and compliance docs up to date.

As part of our Client Services team, you will maintain portals, resolve documentation gaps, and collaborate across departments to prevent payment delays and ensure regulatory alignment.

Qualifications

• 2+ years experience in vendor compliance, vendor management, or related role.
• Experience working with insurance agents/brokers a plus.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple vendor relationships, portals, and deadlines.

Responsibilities

• Manage all Certificates of Insurance (COI) and coordinate with our insurance agent to obtain, renew, and resolve documentation issues for vendor compliance portals.
• Prepare, maintain, and submit complete vendor packets with contracts, certifications, and required docs.
• Enroll and maintain Kings III's standing in customers' online vendor portals; keep requirements current.
• Process payments to vendor compliance companies and monitor status across portfolios.
• Collaborate with internal teams to resolve vendor/compliance issues as they arise.
• Maintain accurate records of vendor documentation, certifications, and deadlines.

Skills

Vendor compliance

Vendor management

Attention to detail

MS Office

Communication skills

Education

High School Diploma or GED

Job description

Description

The Role: Vendor Compliance Coordinator

Who You Are:

You are an organized, detail-driven professional ready to join a fast-paced Client Services team. You will play a key part in protecting our vendor relationships and revenue by keeping our Certificates of Insurance, vendor packets, and compliance documentation current, and by ensuring we remain in good standing within every customer's online compliance portal so that payment is never held up on our end.

Who We Are:

Established in 1989, Kings III is a growing, dynamic company. We’re a six-time winner of DFW Top Workplaces and nationally as a USA Today Top Workplace in 2020-2025. We’re on a mission for change – for our communities, our customers, and our company. If you see yourself as a builder and change agent, this is the right place for you.

More than 12% of our employees have been with the company for 10+ years, and an impressive 25% have been with us 5+ years. How do we do it? Here’s what our employees say. We seek out creative employees who love opportunities for continuous learning and growth. We value innovation in not just our products, but the way we work, sell, and grow every day. We celebrate change and are always looking for ways to do things better!

What You’ll Do:

• Manage all Certificates of Insurance (COI), coordinating directly with our insurance agent to obtain, renew, and resolve any coverage or documentation issues to satisfy vendor compliance companies such as NetVendor, Vendor Café & RealPage
• Prepare, maintain, and submit complete vendor packets, ensuring all contracts, certifications, and required documentation are current and accurate
• Enroll and maintain the company's standing within customers' online vendor compliance portals, keeping every requirement up to date
• Manage payments to vendor compliance companies
• Monitor compliance status across the vendor portfolio and proactively resolve gaps, since portal compliance is what keeps payment from customers from being held up
• Work directly with customers to resolve compliance questions or documentation gaps that could otherwise delay payment
• Collaborate with internal teams to identify and resolve vendor and compliance issues as they arise
• Maintain accurate, up-to‑date records of vendor documentation, certifications, and compliance deadlines

What You’ll Bring:

• High School Diploma or GED equivalent
• 2 or more years experience in vendor compliance, vendor management, or a related administrative/coordination role
• Experience working with insurance agents/brokers or familiarity with Certificates of Insurance a plus
• Strong organizational skills with a high level of attention to detail
• Ability to manage multiple vendor relationships, portals, and deadlines simultaneously
• Strong written and verbal communication skills, with confidence working directly with customers
• Comfortable navigating multiple online vendor and compliance-tracking portals
• Proficiency in MS Office

What We Do:

Our mission is simple - We provide critical communications services to help people in distress.

Our Core Values are even simpler:

1. Honesty & Integrity
2. Service to the customer above all else
3. Do what is right
4. Good enough is not good enough: pursue excellence
5. Encourage individual initiative and growth

By living and breathing our mission and Core Values every day in everything we do, Kings III is creating opportunities for individuals and reducing risk, liabilities, and costs for businesses every day.

Our primary client base includes commercial and multi-family real estate owners and property managers, and the most common areas we install our emergency phones are in elevators and at pool sides. We design, build, sell, install, service, and monitor those phones. Our Emergency Dispatch Center (EDC) provides 24/7/365 service to help dispatch local emergency services to people in distress. It’s that simple, our employees help save lives every day.

What’s in it for You:

• Medical insurance with 1 HSA and 2 PPO plan options
• Flex Spending Account (FSA)/Dependent Care FSA
• Dental, vision, life, short- and long-term disability insurance
• Critical illness and hospital indemnity plans
• 401k with company contribution
• Employee Assistance Program (EAP)
• Company paid telemedicine 24/7 access.
• Wellness Program
• Employee discount program
• 8 paid holidays, plus 1 floating holiday
• 15 days of PTO accrued in year one.
• Generous referral bonus program
• Work life balance (a must!)
• Team building, attendance at our annual kickoff each January, and other fun events
• Relaxed professional dress code.

Kings III is an Equal Opportunity Employer and committed to maintaining a drug-free workplace. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.