Vendor & Calibration Coordination Specialist

JM TEST SYSTEMS LLC; Wooddale East (LA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company-m

Paid time off and company holidays

Company-paid life insurance

Disability insurance options

Employee referral bonus program

Training and development opportunities

Opportunities for continued growth

Job summary

JM Test Systems is seeking a detail‑oriented coordinator to own outsourcing workflows for calibration and repair services. You will manage quotes, approvals, POs, and shipments while ensuring quality and traceability of all documentation.

The role requires strong organization, clear communication, and the ability to juggle multiple tasks with urgency. A Sage ERP background is preferred and on-site collaboration with teams will be common.

Qualifications

• High school diploma or equivalent.
• Strong organization and attention to detail; ability to manage multiple priorities.
• Strong written and verbal communication with a customer-service mindset and sense of urgency.
• Basic computer skills, including Microsoft Office.

Responsibilities

• Coordinate outsourced service: review work orders, request quotes/RMAs, provide estimates, secure approvals.
• Manage purchasing and shipping: create POs in Sage, coordinate shipments to vendors, follow up on return dates.
• Verify quality on return: check equipment and documentation for accuracy, confirm calibration certificates meet standards, process receipts, route to lab.
• Keep everyone informed: liaison between customers, vendors, and internal teams with timely status updates.
• Maintain accurate records: track updates in CalMapp and keep organized records of outsourced work and communications.
• Manage vendors and measure results: track vendor KPIs, research new vendors, and help improve processes and workflows.

Skills

Strong organization

Attention to detail

Multi-priority management

Written and verbal communication

Customer service mindset

Microsoft Office

Independent work

Problem solving

Education

High school diploma or equivalent

Tools

Sage ERP

Job description

JM Test Systems is seeking a detail‑oriented coordinator to own outsourcing workflows for calibration and repair services. You will manage quotes, approvals, POs, and shipments while ensuring quality and traceability of all documentation.

The role requires strong organization, clear communication, and the ability to juggle multiple tasks with urgency. A Sage ERP background is preferred and on-site collaboration with teams will be common.