Vending Operations Specialist

NAVY EXCHANGE SERVICE COMMAND (NEXCOM); Honolulu (HI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical & Dental Insurance

Life Insurance

Short-Term and Long-Term Disability

Paid Leave

Pension Plan

Matching 401K

Job summary

NAVY EXCHANGE SERVICE COMMAND (NEXCOM) in Pearl Harbor, HI, seeks a full-time clerical/administrative support assistant to manage data entry, financial reports, and vending/micro market operations. You will reconcile cash reports, input vendor data, and maintain asset records in Lawson and the VMS system.

The role requires handling multiple reports, coordinating with vendors, and providing excellent customer service while adhering to policies and confidentiality.

Qualifications

• General experience: 1 year progressively responsible clerical or office work evidenced by satisfactory performance at the current grade level.
• Specialized experience: 1 year progressively responsible clerical/administrative support duties or related work showing ability to perform the job.
• Substitution of education for experience: 1/2 year academic study above high school level may substitute for each 6 months of general and 1 year specialized experience.

Responsibilities

• Receives and reconciles cash reports from Vending Operations Workers and verifies card sales uploads.
• Inputs and balances vendor data, reconciles monthly vendor forms, and ensures accuracy in the VMS system.
• Reviews vendor invoices against product costs in the VMS system and prepares monthly vending/micro market reports.
• Processes Lawson requisitions; manages purchasing cards and equipment receives in Lawson; updates VMS with assets.
• Maintains records for client commissions, refunds, and notices; handles customer service communications related to machines.
• Maintains payroll/time cards, petty cash funds documents, and SOPs; assists in warehouse and supplies ordering as needed.

Job description

NAVY EXCHANGE SERVICE COMMAND (NEXCOM) in Pearl Harbor, HI, seeks a full-time clerical/administrative support assistant to manage data entry, financial reports, and vending/micro market operations. You will reconcile cash reports, input vendor data, and maintain asset records in Lawson and the VMS system.

The role requires handling multiple reports, coordinating with vendors, and providing excellent customer service while adhering to policies and confidentiality.