VENDING OPERATIONS CLERK (FULL-TIME w/BENEFITS) -VENDING

NAVY EXCHANGE SERVICE COMMAND (NEXCOM); Honolulu (HI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical & Dental Insurance

Life Insurance

Short-Term and Long-Term Disability

Paid Leave

Pension Plan

Matching 401K

Job summary

NAVY EXCHANGE SERVICE COMMAND (NEXCOM) in Pearl Harbor, HI, seeks a full-time clerical/administrative support assistant to manage data entry, financial reports, and vending/micro market operations. You will reconcile cash reports, input vendor data, and maintain asset records in Lawson and the VMS system.

The role requires handling multiple reports, coordinating with vendors, and providing excellent customer service while adhering to policies and confidentiality.

Qualifications

• General experience: 1 year progressively responsible clerical or office work evidenced by satisfactory performance at the current grade level.
• Specialized experience: 1 year progressively responsible clerical/administrative support duties or related work showing ability to perform the job.
• Substitution of education for experience: 1/2 year academic study above high school level may substitute for each 6 months of general and 1 year specialized experience.

Responsibilities

• Receives and reconciles cash reports from Vending Operations Workers and verifies card sales uploads.
• Inputs and balances vendor data, reconciles monthly vendor forms, and ensures accuracy in the VMS system.
• Reviews vendor invoices against product costs in the VMS system and prepares monthly vending/micro market reports.
• Processes Lawson requisitions; manages purchasing cards and equipment receives in Lawson; updates VMS with assets.
• Maintains records for client commissions, refunds, and notices; handles customer service communications related to machines.
• Maintains payroll/time cards, petty cash funds documents, and SOPs; assists in warehouse and supplies ordering as needed.

Job description

• AVAILABLE TO WORK EARLY MORNING, LATE AFTERNOONS, WEEKENDS, AND HOLIDAYS AS NEEDED
  

• MUST HAVE VALID DRIVER'S LICENSE
• AVAILABLE TO WORK EARLY MORNING, LATE AFTERNOONS, WEEKENDS, AND HOLIDAYS AS NEEDED
  

Build a meaningful career as a Full-Time Federal Employee

which offers excellent benefits to include: Medical & Dental Insurance, Life Insurance, Short-Term and Long-Term Disability Insurance, Paid Annual & Sick Leave, Matching 401K Plan, Pension Plan, and more!

Job Summary:

Performs a variety of clerical and administrative duties which involve preparing statistical and financial data, maintaining reports and managing data entry for Vending and Micro Markets.

Duties And Responsibilities

• Receives various cash reports from Vending Operations Workers. Reconciles cash reporting form with cash office reports. Reviews to ensure credit card sales have uploaded and manually inputs to correct errors.
• Ensures contracted vendors submit reconciliation forms monthly, and inputs data into VMS system. Runs reports to ensure the contractor information is balanced.
• Review vendor invoices to ensure that product cost match product cost in VMS system.
• Prepares Monthly Vending Machine/Micro Market Reports to include gross profit report, month end inventory, and Journal Entries, etc.
• Processes Lawson requisitions, and is the Purchase card holders.
• Receives equipment purchases in Lawson, and is responsible for updating the VMS system with the fixed asset number.
• Enters in information into the VMS system to include Micro Market, Contracted vendors, and vending data.
• Manages customer service calls/emails dealing with broken machines. Determines the identity of the caller and records pertinent information that is inputted into the VMS system, and relayed to the appropriate associates. For contractor owned machines, notifies contractors of problems logs the trouble call in the VMS system and follows up with the contractor that is has been resolved. Provides information in response to operation inquiries to appropriate officials and solves minor problems.
• Prepares documentation for commission reports to ensure payments to commands based on MOA perimeters.
• Maintains refund claims for contracted and NEX owned machines to ensure they are properly logged in the VMS system, and reimbursements are received from contracted vendors.
• May be required to assist in the warehouse and with receiving functions should the business need arise.
• Order office supplies for vending associates within the vending department.
• Maintains payroll and time cards for associates.
• Maintains Sub-Custody Change Fund documents from Cash Office.
• Maintains records of all NEXCOM Notices Instructions SOPs etc.
• Works under the general supervision of a designated supervisor. Work is performed independently and within the framework of established policies, procedures and guides, and is reviewed for accuracy, neatness and adequacy. Refers unusual problems to supervisor for resolution. Is required to maintain a level of confidentiality.
• Performs other related duties as assigned.

GENERAL EXPERIENCE:

1 year progressively responsible clerical or office work of any kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.

AND

SPECIALIZED EXPERIENCE:

1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.

OR

SUBSTITUTION OF EDUCATION FOR EXPERIENCE:

1/2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.

Primary Location

United States-Hawaii-Pearl Harbor

Organization

Pearl Harbor

Schedule

Full-Time (35 + hours)

Unposting Date

Oct 16, 2026, 10:59:00 PM