Vehicle Operations Logistics Specialist II (Manheim)

Cox Enterprises; Belcamp (MD); On-site; USD 42,000 - 56,000; Full time

Job summary

Cox Enterprises is seeking a detail-oriented Transportation and Admin Specialist to support reporting, scheduling, and payment processes across multiple auctions.

You will coordinate pickups, manage documentation in AS400, and serve as the main liaison for clients, lot agents, and transporters, ensuring accuracy and timely payments.

Candidates need a HS diploma or higher, 3+ years in a related field, valid driver’s license, and strong communication and problem-solving skills.

Qualifications

• High School Diploma or GED with 3 years related experience.
• Alternative: any degree/certification plus 5 years related experience.
• Valid driver's license required.
• Effective communication skills required.
• Must possess good problem-solving and organizational skills.
• Basic computer software skills required.
• Vision abilities required include close, distance and depth perception.

Responsibilities

• Generate and maintain weekly inventory compliance and performance reports.
• Use AutoIMS & DHL to monitor moves and research notes on unit movement.
• Coordinate vehicle pickup requests and provide transport quotes.
• Oversee Door-to-Door process to ensure timely communication and billing.
• Process payment requests related to transportation, storage, and vehicle release fees.
• Review invoices and verify supplier information for accuracy.
• Coordinate with finance, posting, and accounting teams to facilitate payments.
• Submit payment requests through company systems and track completion.
• Arrange shipment and delivery of checks via FedEx or USPS.
• Maintain detailed records of payments, invoice status, and related transactions.
• Serve as a point of contact for clients requesting moves and assist internal teams.
• Collaborate with lot operations and transport teams to resolve delivery issues.
• May assist with other admin functions as needs arise.

Skills

Auto transport knowledge

Organizational skills

Verbal and written communication

Work under pressure

Team collaboration

Independent work

Problem-solving

Education

High School Diploma/GED

Any degree/certification beyond HS

Tools

AS400

AutoIMS

DHL

FedEx

Job description

Essential Job Responsibilities

Reporting & Inventory Management

• Generate and maintain weekly inventory compliance and operational performance reports
  • Out of Compliance for multiple clients at 4 auctions (Manheim Baltimore-Washington, Manheim Fredericksburg, Manheim Harrisonburg and Manheim Maryland)
• Use AutoIMS & DHL to monitor Ready Logistics' moves for Out of Compliance report and obtain EBOL's to research notes on unit's moves

Transportation Coordination

• Manage vehicle pickup and transportation requests from clients and management teams
• Provide transport quotes to clients and auction management
• Coordinate vehicle transportation with lot agents, carriers, and transport providers
• Oversee Element Door-to-Door process to ensure timely communication, billing, and organization to manage client requests

Vehicle Movement & Documentation

• Use AS400 to create, manage, update, and cancel transportation and pickup documentation
• Ensure required documents are provided to transporters
• Ensure clients provide required documents to lot agents
• Track vehicle movement from pickup to delivery

Payment Processing

• Process payment requests related to transportation, storage, and vehicle release fees for 3 auctions (Manheim Baltimore-Washington, Manheim Fredericksburg and Manheim Maryland)
• Review invoices and verify supplier information for accuracy
• Coordinate with finance, posting, and accounting teams to facilitate payments
• Submit payment requests through company systems and track requests through completion
• Arrange shipment and delivery of checks via FedEx or USPS
• Maintain detailed records of payments, invoice status, and related transactions

Client & Vendor Communication

• Serve as a point of contact for clients requesting moves internally, transporters, lot agents, and internal teams
• Collaborate with lot operations and transport teams to resolve inaccurate vehicle deliveries

May be asked to assist with other admin functions as needs arise.

Qualifications:

Minimum:

• High School Diploma/GED and 3 years' experience in a related field.
• OR the right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline; OR 5 years' experience in a related discipline.
• Safe driver's needed; valid driver's license required.
• Effective communication skills required.
• Must possess good problem-solving and organizational skills.
• Basic computer software skills required.
• Vision abilities required include close, distance and depth perception.

Skills:

• Strong understanding of the auto transport industry, carrier types, truck types and capabilities

• Strong organizational skills and demonstrated capacity to develop and implement practical strategies, plans, and solutions to identified issues and problems.

• Excellent verbal and written communication skills.

• Ability to handle high pressure situations and tight deadlines

• Good judgment, discretion, tact and the ability to work easily at all levels within the organization

• Ability to partner well with colleagues in a matrixed work environment.

• Ability to work independently and to undertake responsibilities with minimal guidance