Vehicle Operations Logistics Specialist II (Manheim)

Cox Automotive; Belcamp (MD); On-site; USD 25,000 - 38,000; Full time

Benefits offered by this job

Paid time off and holidays

Bereavement leave and voting time

Job summary

Cox Automotive is seeking an administrative professional in Belcamp, MD to manage vehicle movement, transportation coordination, and payment processing across multiple auctions. The role supports client and vendor communications and ensures timely, accurate documentation and billing.

The position requires a High School Diploma or equivalent with relevant experience, strong organizational and communication skills, and the ability to work under pressure with tight deadlines.

Qualifications

• High School Diploma or GED with 3 years’ related experience or 5 years’ related experience.
• Any level degree/certification beyond HS could qualify.
• Safe driver’s license required.
• Effective communication skills required.
• Good problem-solving and organizational skills.
• Basic computer software skills required.
• Vision abilities include close, distance and depth perception.

Responsibilities

• Generate and maintain weekly inventory compliance and operational performance reports.
• Monitor Ready Logistics moves using AutoIMS & DHL and obtain EBOLs for research notes on unit moves.
• Manage vehicle pickup and transportation requests from clients and management teams.
• Provide transport quotes to clients and auction management.
• Coordinate vehicle transportation with lot agents, carriers, and transport providers.
• Oversee Element Door-to-Door process for timely communication, billing, and organization.

Skills

Auto transport knowledge

Organizational skills

Communication skills

Deadline-driven

Independent work

Problem solving

Education

High School Diploma/GED

Related discipline degree/certification

Job description

Essential Job Responsibilities

• Generate and maintain weekly inventory compliance and operational performance reports
  • Out of Compliance for multiple clients at 4 auctions (Manheim Baltimore-Washington, Manheim Fredericksburg, Manheim Harrisonburg and Manheim Maryland)
• Use AutoIMS & DHL to monitor Ready Logistics' moves for Out of Compliance report and obtain EBOL's to research notes on unit's moves

Reporting & Inventory Management

• Manage vehicle pickup and transportation requests from clients and management teams
• Provide transport quotes to clients and auction management
• Coordinate vehicle transportation with lot agents, carriers, and transport providers
• Oversee Element Door-to-Door process to ensure timely communication, billing, and organization to manage client requests

Vehicle Movement & Documentation

• Use AS400 to create, manage, update, and cancel transportation and pickup documentation
• Ensure required documents are provided to transporters
• Ensure clients provide required documents to lot agents
• Track vehicle movement from pickup to delivery

Payment Processing

• Process payment requests related to transportation, storage, and vehicle release fees for 3 auctions (Manheim Baltimore-Washington, Manheim Fredericksburg and Manheim Maryland)
• Review invoices and verify supplier information for accuracy
• Coordinate with finance, posting, and accounting teams to facilitate payments
• Submit payment requests through company systems and track requests through completion
• Arrange shipment and delivery of checks via FedEx or USPS
• Maintain detailed records of payments, invoice status, and related transactions

Client & Vendor Communication

• Serve as a point of contact for clients requesting moves internally, transporters, lot agents, and internal teams
• Collaborate with lot operations and transport teams to resolve inaccurate vehicle deliveries

May be asked to assist with other admin functions as needs arise.

Qualifications

Minimum

• High School Diploma/GED and 3 years' experience in a related field.
• OR the right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline; OR 5 years' experience in a related discipline.
• Safe driver's needed; valid driver's license required.
• Effective communication skills required.
• Must possess good problem-solving and organizational skills.
• Basic computer software skills required.
• Vision abilities required include close, distance and depth perception.

Skills

• Strong understanding of the auto transport industry, carrier types, truck types and capabilities
• Strong organizational skills and demonstrated capacity to develop and implement practical strategies, plans, and solutions to identified issues and problems.
• Excellent verbal and written communication skills.
• Ability to handle high pressure situations and tight deadlines
• Good judgment, discretion, tact and the ability to work easily at all levels within the organization
• Ability to partner well with colleagues in a matrixed work environment.
• Ability to work independently and to undertake responsibilities with minimal guidance

USD 18.22 - 27.36 per hour

Compensation

Hourly pay rate is in the range of $18.22 - $27.36/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits

• Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year.
• Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets