Vehicle Administrator

Lloyd Motor Group; Carlisle (Cumberland County); On-site; USD 36,000 - 38,000; Full time

Benefits offered by this job

33 days annual leave

Healthcare cash plan

Employee vehicle-discount schemes

Cycle to work scheme

Eyecare vouchers

Free flu jabs

Pension scheme (Life cover included)

Internal and manufacturer training

Staff referral scheme

Job summary

Lloyd Volkswagen in Carlisle is seeking a highly organised Vehicle Administrator to support sales and finance teams, ensuring accurate vehicle administration and compliance.

The role involves interacting across departments, using manufacturer systems including GDPR, HMRC, FCA, DVLA, and RAV, and embracing iLloyd technology to streamline processes.

Working hours are Monday to Friday 08:30-17:00 with 33 days annual leave and benefits.

Qualifications

• Highly organised with exceptional attention to detail
• Experience in vehicle or dealership administration
• Confident using Microsoft Office and email systems
• Experience with Kerridge systems (desirable)
• Self-motivated, ambitious, and eager to learn
• Strong team player with excellent communication skills
• Able to prioritise multiple tasks and stay calm under pressure
• Positive, proactive, and solutions-focused
• Experience within a busy administrative environment is essential

Responsibilities

• Manage key vehicle administration processes with accuracy and efficiency
• Liaise across departments and maintain compliance standards
• Work with manufacturer systems and regulatory requirements (GDPR, HMRC, FCA, DVLA, RAV)
• Support sales management and finance teams and the wider sales operation

Skills

Organisational skills

Vehicle dealership admin

MS Office

Kerridge systems

Team player

Communication skills

Prioritisation

Problem solving

Tools

Kerridge

Job description

01 Sep - 01 Oct 26 Carlisle

An exciting opportunity has arisen for a Vehicle Administrator to join Lloyd Volkswagen based in Carlisle.

We’re looking for an experienced Vehicle Administrator who is highly organised and detail-focused individuals who thrives in a fast-paced environment and enjoys being at the heart of a busy dealership operation. If you’re proactive, enthusiastic, and take pride in delivering outstanding administrative support, we’d love to hear from you.

Salary: £12.75 - £13.50 per hour

Hours: Monday - Friday, 08:30 - 17:00

We understand the importance of work-life balance and strive to offer flexible working arrangements where possible, this is subject to business needs and availability.

About The Role

This is a pivotal role within the dealership, working closely with the Sales Management and Finance teams while supporting the wider sales operation.

You’ll be responsible for managing key vehicle administration processes with accuracy, efficiency and professionalism ensuring every customer journey runs smoothly behind the scenes. The role involves liaising across departments, maintaining compliance standards, and working with manufacturer systems and industry regulations including GDPR, HMRC, FCA, DVLA, and RAV requirements.

We are leading the way in using the latest technology, including iLloyd, to transform the role and help our teams work smarter, not harder. By embracing innovation and modern systems, we aim to create a more efficient, streamlined, and rewarding way of working.

No two days are the same, making this an ideal opportunity for someone who enjoys variety, responsibility, and working as part of a collaborative team.

The ideal Vehicle Administrator will hold the following skills and experiences:

• Highly organised with exceptional attention to detail
• Experienced in vehicle or dealership administration
• Confident using Microsoft Office and email systems
• Experienced with Kerridge systems (desirable but not essential)
• Self-motivated, ambitious, and eager to learn
• A strong team player with excellent communication skills
• Able to prioritise multiple tasks and remain calm under pressure
• Positive, proactive, and solutions-focused
• Experience within a busy administrative environment is essential, ideally within the automotive sector.

Rewards And Benefits

• 33 days of annual leave, inclusive of Bank Holidays.
• Healthcare cash plan.
• Employee vehicle-discount schemes.
• Cycle to work scheme.
• Eyecare vouchers.
• Free flu jabs.
• Pension scheme. (Life cover included)
• Internal and manufacturer training.
• Staff referral scheme.

About Lloyd Motor Group

Founded in 1976, Lloyd Motor Group is one of the UK's largest family-run car retailer groups, with 40 retailers across Northern England and Southern Scotland. Representing prestigious brands like BMW, MINI, Land Rover, BYD, Volvo, Kia, Volkswagen, Skoda, INEOS, Honda motorcycles and BMW Motorrad, we've built our reputation on exceptional customer service delivered with a professional yet personal touch. Join our passionate team and you'll find a supportive culture that values your contribution, invests in your development, and empowers you to grow while making a real difference in a company where people are our greatest asset.

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