Vehicle Acquisition Coordinator

Madera Toyota; Madera (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Bonus Eligibility

Job summary

Madera Toyota is looking for a Vehicle Acquisition Coordinator to manage the sourcing, purchasing, and intake of vehicles for dealership operations. In this role, you will work closely with sales, finance, and inventory teams to ensure acquisitions meet company standards and budget requirements.

The ideal candidate has a strong background in vehicle acquisition, negotiation skills, and the ability to engage with customers effectively. Bilingual candidates are preferred. We offer a comprehensive benefits package that includes health, dental, and vision insurance, as well as a retirement plan and PTO.

Qualifications

• Minimum 2 years of experience in vehicle sourcing, appraisal, or acquisition.
• Strong negotiation skills and ability to initiate conversations with prospects.
• Valid driver’s license with a clean driving record.

Responsibilities

• Manage the full acquisition lifecycle from outreach to purchase.
• Identify and engage potential customers selling or trading vehicles.
• Conduct vehicle appraisals to determine fair market value.

Skills

Negotiation skills

Customer engagement

Vehicle appraisal

Bilingual (English/Spanish)

Education

High School Diploma

Bachelor’s degree in Business Administration or equivalent

Tools

Tekion CRM System

Job description

The Vehicle Acquisition Coordinator is responsible for managing the sourcing, purchasing, and intake of vehicles to support dealership or fleet operations. This role ensures that all acquisitions align with company standards, budget requirements, and compliance regulations. The coordinator works closely with sales, finance, and inventory teams to maintain accurate records, negotiate purchases, and streamline the acquisition process.

Essential Functions

• Manage the full acquisition lifecycle- from first outreach to final purchase.
• Identify and engage potential customers interested in selling or trading vehicles.
• Track, engage and initiate conversations with private-party sellers across various marketplaces and multiple communications channels.
• Set daily appointments with customers to review offers on purchasing their vehicles.
• Conduct vehicle appraisals to determine fair market value.
• Maintain organized communications logs and updates for dealership leadership; maintain consistent and professional follow up.
• Create and manage outreach campaigns to promote buy-back and upgrade opportunities.
• Work closely with Acquisitions Manager and leadership team to establish monthly goals and reach forecast targets.
• Foster strong relationships with prospective customers to enhance their service experience.
• Utilize Tekion CRM System for tracking service, activities and managing customer relationships.
• Perform other duties as reasonably assigned.

Requirements

Qualifications

• High School Diploma or equivalent required.
• Bachelor’s degree in Business Administration, communications, marketing, or equivalent field preferred.
• Minimum 2 years of experience in vehicle sourcing, appraisal or acquisition required.
• Strong negotiation skills, ability to initiate conversations with prospects.
• Valid driver’s license with clean driving record required.
• Proven experience in private-party acquisition and experience is highly preferred.
• Bilingual English/Spanish preferred.

Benefits We Offer

As part of our commitment to supporting our team members, we provide a comprehensive benefits package that includes:

• Health Insurance – quality medical coverage to keep you and your family protected
• Dental Insurance – preventive and restorative care for a healthy smile
• Vision Insurance – coverage for exams, glasses, and contacts
• 401(k) Retirement Plan – with employer contributions to help you plan for the future
• Paid Time Off (PTO) – vacation, sick, and personal days to recharge and refresh
• Bonus Eligibility – performance-based incentives to reward your contributions
• Other Ancillary Benefits – additional perks designed to support your overall well-being