Acquisition Manager

Bob Penkhus Auto Group; Colorado Springs (CO); On-site; USD 30,000 - 112,000; Full time

Job summary

Bob Penkhus Auto Group in Colorado Springs is seeking an In-House Used Vehicle Buyer to identify, evaluate, negotiate, and purchase quality pre-owned vehicles for our inventory. The Buyer will generate incremental inventory while upholding standards for vehicle quality, marketability, and customer service.

Responsibilities include sourcing vehicles through approved channels, contacting owners, scheduling appraisals, documenting condition, and maintaining CRM records in VinSolutions.

Qualifications

• Experience evaluating used vehicles and negotiating purchases.
• Strong CRM/documentation skills in VinSolutions.
• Ability to manage multiple acquisition sources.

Responsibilities

• Proactively identify and pursue vehicles that meet the dealership's inventory needs.
• Negotiate purchase terms within management-approved guidelines and obtain authorization.
• Maintain CRM records and document acquisition results in VinSolutions.
• Contact vehicle owners by phone, text, email, and other approved methods; schedule appointments and follow up.
• Evaluate vehicles based on market conditions, inventory needs, and reconditioning costs.

Job description

About the Organization Bob Penkhus Automotive Group is one of the region's best dealerships, serving the communities in Colorado since 1957. Our team enjoys training programs, a fantastic culture and opportunities for advancement that are company-wide. We focus on helping you grow both personally and professionally. We're interested in helping your career and adding to your resume because we know that happy employees lead to happier customers!

Position Summary

The In-House Used Vehicle Buyer is responsible for identifying, evaluating, negotiating, and purchasing quality pre-owned vehicles for dealership inventory. The primary objective of this position is to generate incremental used vehicle inventory at appropriate acquisition costs while maintaining the dealership's standards for vehicle quality, marketability, documentation, and customer service.

The Buyer will pursue vehicles through dealership-generated acquisition leads, direct consumer purchases, online marketplaces, previous customers, service customers, and other management-approved acquisition sources.

Essential Job Duties and Responsibilities

Vehicle Sourcing and Acquisition

• Proactively identify and pursue vehicles that meet the dealership's inventory needs.
• Work all assigned vehicle-acquisition leads promptly and consistently.
• Generate acquisition opportunities beyond existing dealership showroom traffic.
• Source vehicles through approved channels, including:
  • CARFAX acquisition leads
  • Kelley Blue Book Instant Cash Offer leads
  • VinSolutions leads
  • Facebook Marketplace
  • Autotrader
  • CARS.com
  • Previous dealership customers
  • Service-lane customers
  • Other management-approved sources
• Contact vehicle owners by telephone, text message, email, or other approved communication methods.
• Schedule appointments with customers interested in selling or trading their vehicles.
• Maintain consistent follow-up with customers who are not immediately ready to sell.

Vehicle Evaluation

• Conduct a complete physical walk-around and preliminary condition assessment.
• Accurately document vehicle mileage, equipment, condition, damage, warning lights, tire condition, and anticipated reconditioning needs.
• Review available vehicle-history and market information.
• Evaluate vehicles based on current market conditions, dealership inventory needs, estimated reconditioning costs, and expected retail or wholesale disposition.
• Promptly communicate material vehicle-condition concerns to management.

Negotiation and Purchasing

• Present the dealership's vehicle-purchase process clearly and professionally.
• Negotiate purchase terms within management-approved guidelines.
• Obtain required management authorization before committing the dealership to a purchase.
• Maintain disciplined acquisition costs and avoid purchasing vehicles solely to achieve a volume incentive.
• Accurately communicate agreed purchase terms to the customer and appropriate dealership personnel.
• Assist with completing all required acquisition documents.

Customer Experience

• Provide every customer with a professional, transparent, and respectful experience.
• Explain that customers may sell their vehicles to the dealership without purchasing another vehicle.
• Avoid making unauthorized representations or commitments concerning a vehicle's value, condition, payoff, taxes, title status, or transaction timing.
• Maintain customer confidentiality and protect dealership and customer information.

CRM and Documentation

• Record all leads, contacts, appointments, appraisals, offers, follow-up activity, and acquisition results in VinSolutions or the dealership's designated system.
• Ensure that every purchased vehicle is properly attributed to the Buyer.
• Maintain sufficient documentation to verify eligibility for acquisition compensation.
• Submit accurate and timely reports as requested by management.
• Follow all dealership title, payoff, purchasing, accounting, and record-retention procedures.

Performance Standards

Performance will be evaluated using factors that may include:

• Number of qualifying vehicles purchased
• Quality and retailability of acquired vehicles
• Acquisition cost compared with current market valueEstimated and actual reconditioning expense
• Accuracy of vehicle evaluations and appraisals
• Gross-profit potential of acquired inventory
• Lead-response time
• Appointment conversion
• Acquisition conversion
• CRM activity and documentation
• Customer experience
• Compliance with dealership policies and approval requirements
• Ability to acquire vehicles that align with dealership inventory needs

Vehicle volume alone does not establish satisfactory performance. The Buyer is expected to balance acquisition volume with vehicle quality, marketability, reconditioning exposure, and purchase-cost discipline.

Hiring Manager(s)

Cassandra Burkett

Location

Penkhus Motor Co

Salary - Rate of Pay

Salary - Rate of Pay The Buyer will be paid according to the total number of qualifying retail-intended vehicles purchased during each calendar month. Ranging from $2,650-10K

Position Acquisition Manager

Open Date

Open Date 11/5/2026

10. REQUIRED WORK STANDARDS

• Maintain consistent daily acquisition activity.
• Promptly respond to assigned leads.
• Proactively develop independent acquisition opportunities.
• Maintain complete and accurate CRM records.
• Attend required meetings and training.
• Follow established appraisal and purchasing procedures.
• Maintain professional communication with customers and employees.
• Protect dealership gross profit through disciplined purchasing.
• Follow all applicable dealership policies and procedures.
• Perform other reasonable duties assigned by management.

Failure to meet these standards may result in coaching, corrective action, reassignment of leads, modification of duties, or other action consistent with dealership policy.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.