VCEA Personnel Assistant

Washington State University; Pullman (WA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid holidays

Paid vacation

Insurance package

Tuition waiver

Retirement plan

Job summary

Washington State University is seeking a Personnel Assistant in the Voiland College of Engineering and Architecture to support the Dean's Office. The role focuses on personnel actions, onboarding, payroll, and records management to keep operations compliant and efficient.

You will work with managers and staff across faculty, donors, and partners, ensuring accurate data and smooth processes. This is a full-time, on-campus position with ample benefits and development opportunities.

Qualifications

• Requirements: HS diploma or equivalent AND 3 years clerical/administrative experience, OR an Associate’s degree in business/public administration or closely related field may substitute for experience, AND 1 year as Admin Assistant 2 or 2 years as Admin Assistant 1, OR equivalent education/experience.
• Strong computer skills with Microsoft Office Suite.
• Excellent written and oral communication skills.
• Ability to interact effectively with people at varying levels of responsibility.
• Experience maintaining hardcopy and electronic records/files.

Responsibilities

• Coordinate projects and support personnel activities in the Dean's Office.
• Coordinate personnel actions, recruitment/onboarding, payroll/timekeeping, and position management.
• Serve as a resource on employment procedures, policies, and Workday transactions.
• Ensure accuracy and compliance of personnel records, payroll data, and employment documentation while supporting workforce planning and development.

Skills

Microsoft Office Suite

Excellent communication

Interpersonal skills

Records management

Education

HS diploma or equivalent and 3 years clerical experience

Associates degree in business/public administration (substitute for experience)

Tools

Microsoft Office Suite

Job description

Online applications must be received before 11:59pm on: September 7, 2026

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s)

105G-YN_CS_NPS - Administrative Assistant 3

Business Title

VCEA Personnel Assistant

Employee Type

Classified

Position Details

The Opportunity

The Voiland College of Engineering and Architecture (VCEA) supports innovative education, research, and industry partnerships that prepare students to solve complex real-world challenges. The Personnel Assistant plays a key role within the Dean’s Office, providing administrative support that helps advance college operations, development activities, personnel processes, and special initiatives.

As the Personnel Assistant in the VCEA Dean's office, you will provide professional-level support to the Director of Administrative Services. You will help ensure the efficient operation of the Dean’s Office by coordinating projects, supporting personnel activities, and contributing to initiatives that serve faculty, staff, students, donors, and external partners.

In this role, you will provide support to the VCEA by coordinating personnel actions, recruitment and onboarding activities, payroll and timekeeping processes, and position management functions. You will serve as a key resource for managers and employees on employment procedures, university policies, and Workday transactions. Additionally, you will ensure the accuracy, compliance, and integrity of personnel records, payroll data, position information, and employment documentation while supporting workforce planning, employee development, and organizational objectives.

Additional Information

This is a full time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary

$4,004 to $5,376 | Range 44 (Step A-M) | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications

• High school diploma or equivalent AND three (3) years of clerical, office or administrative experience, OR an Associate’s degree in business administration, public administration, or a closely related field may substitute for experience, AND one (1) year of experience as an Administrative Assistant 2 or two (2) years as an Administrative Assistant 1, OR equivalent education/experience.
• Strong computer skills and proficiency with Microsoft Office Suite.
• Excellent communication skills, both written and oral.
• Demonstrated ability to interact effectively with persons of varying levels of responsibility and experience.
• Experience maintaining hardcopy and electronic records/files.

Preferred Qualifications

• Extreme attention to detail.
• Demonstrated ability to prioritize work to meet deadlines.

Position Sponsorship Eligibility

Not eligible for work visa sponsorship

About VCEA

At the Voiland College of Engineering and Architecture, we turn big ideas turn into real-world impact. Founded on the principles of collaboration, innovation, and transformation, the Voiland College of Engineering and Architecture is a world leader in providing solutions to societal grand challenges and preparing “work-ready, day-one” graduates.

About WSU Pullman Campus

Washington State University’s Pullman campus is the flagship institution of the WSU system, located in the heart of the scenic Palouse region in eastern Washington. Known for its strong sense of community, collaborative spirit, and commitment to student success, WSU Pullman fosters an environment where faculty and staff can thrive professionally and personally. The campus upholds the university’s land-grant mission of research, education, and service, and values equity, inclusion, and innovation. Working at WSU Pullman means being part of a dynamic academic community that is dedicated to making a positive impact in Washington and beyond.

Area/College

Voiland College of Engineering and Architecture (VCEA)

Department Name

VCEA Dean's Office

Location

Pullman, WA (on campus position)

Application Instructions

Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

• Resume
• Cover Letter

External candidates, upload all documents in the “Application Document” section of your application.

Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type

Full time

Position Term

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/