Administrative Assistant 3

Washington State University; Pullman, Northern (WA, KY); Hybrid; USD 48,000 - 65,000; Full time

Benefits offered by this job

Hiring incentive up to $2,500

Job summary

Washington State University, located in Pullman, WA, seeks an Administrative Assistant 3 to support the Office of the Vice Provost in the Division of Student Affairs. You will handle complex administrative tasks, support assessment initiatives, fundraising, personnel functions and event logistics under supervision.

This is a full-time, in-person position on the Pullman campus with comprehensive benefits. A hiring incentive of up to $2,500 is available for qualified candidates.

Qualifications

• High school diploma or equivalent AND three years of clerical, office or administrative experience.
• OR An Associate’s degree in business administration, public administration, or a closely related field may substitute for experience.
• AND One year of experience as an Administrative Assistant 2 or two years as an Administrative Assistant 1.
• OR Equivalent education/experience.
• Computer software skills, including the ability to use office software, such as databases, spreadsheets, word processing, presentation tools, etc.
• Demonstrated working knowledge of policies and procedures in a complex academic institution or similar complex organization.
• Ability to work flexible hours, including evening and occasional weekends.
• Experience in handling personnel administration.

Responsibilities

• Support assessment initiatives, fundraising efforts, administrative personnel functions and event logistics.
• Manage complex systems and processes relevant to the Division of Student Affairs.
• Provide professional-level administrative assignments under general supervision.

Skills

Clerical skills

Administrative support

Flexible hours

Education

High school diploma or equivalent

Associate’s degree in business/public administration

Bachelor’s degree (preferred)

Tools

Office software

Databases

Spreadsheets

Word processing

Presentation tools

Job description

Administrative Assistant 3 Business Title

Employee Type: Classified Position Details:

Opportunity: As the Administrative Assistant 3 for Student Affairs, you will work under general supervision and independently perform professional-level administrative assignments that support the Senior Associate Vice Provost and other executive leaders within the Division of Student Affairs. In this role, you will manage complex systems and processes that support assessment initiatives, fundraising efforts, administrative personnel functions, and event logistics. To support WSU’s ability to attract talent in a competitive job market, this recruitment has been approved for a hiring incentive payment of up to $2,500.00. More information regarding the hiring incentive payment program can be located on the HRS website: Hiring Incentive – Human Resource Services, Washington State University (wsu.edu).

Additional Information: This is a full time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $4,004 to $5,376 | Range 44 | Steps A - M | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications: High school diploma or equivalent AND three years of clerical, office or administrative experience. OR An Associate’s degree in business administration, public administration, or a closely related field may substitute for experience. AND One year of experience as an Administrative Assistant 2 or two years as an Administrative Assistant 1. OR Equivalent education/experience. Computer software skills, including the ability to use office software, such as databases, spreadsheets, word processing, presentation tools, etc. Demonstrated working knowledge of policies and procedures in a complex academic institution or similar complex organization. Ability to work flexible hours, including evening and occasional weekends. Experience in handling personnel administration.

Preferred Qualifications: Bachelor’s degree. Experience working with students and families in administrative settings. Experience working with donors, donor records, and institutional alumni.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship.

About Department: https://studentaffairs.wsu.edu/

Area/College: Student Affairs Department

Name: Office of the Vice Provost

Location: Pullman, WA

This position is a fully in-person position located on the Pullman campus.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination: In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/

WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.