Vault Ops Associate – Collectibles Logistics (Flex Hours)

Fanatics; Tigard (OR); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k) with company matching

Medical, dental, and vision insurance

Paid time off

Life insurance

Employee assistance programs

Inclusive workplace culture

Job summary

Fanatics Collect in Tigard, Oregon seeks an Operations Associate to manage vault intake, curation, and fulfillment. You will ensure accurate asset handling, imaging, and transfers, supporting auction listings and cross-functional teams.

You will work in a fast-paced environment, handling high-value collectibles with integrity, collaborating across departments to resolve issues and maintain real-time inventory status.

Qualifications

• Experience in logistics, warehousing, or asset management; collectibles or e-commerce is a plus.
• Strong organizational and multitasking abilities with high attention to detail.
• Excellent verbal and written communication skills.
• Ability to work both independently and as part of a team.
• Resilient, adaptable, and able to thrive in a fast-paced environment with shifting priorities.
• High level of integrity and discretion when handling high-value assets.
• Proficiency with computers and inventory software.
• Ability to stand, lift, and perform physical tasks.

Responsibilities

• Manage intake and curation of collectibles, including titling cards using Fanatics Collect formatting standards.
• Review, organize, and archive assets for vault storage.
• Prepare assets for auction listings, including image/video review and replacement.
• Re-sticker archival keys and transfer items between locations as needed.
• Conduct pre- and post-authentication processes (imaging, video shooting, review, finalization).
• Support cross-functional operations including Imaging, Raw Card Ingestion, and Logistics.
• Process inbound and outbound shipments; handle high volumes of packages and auction fulfillments.
• Prepare, package, and label orders, verifying item serial numbers against inventory.
• Identify and pull inventory items for client fulfillments and auction sales.
• Maintain accurate digital inventory records and storage integrity.
• Collaborate across departments to resolve issues (mis-shipments, rush orders, discrepancies).
• Monitor and update inventory systems to reflect real-time asset status.

Skills

Logistics

Warehousing

Asset management

Attention to detail

Communication

Independent and team work

Integrity and discretion

Inventory software

Education

Experience in logistics/warehousing

Tools

Inventory management software

Job description

Fanatics Collect in Tigard, Oregon seeks an Operations Associate to manage vault intake, curation, and fulfillment. You will ensure accurate asset handling, imaging, and transfers, supporting auction listings and cross-functional teams.

You will work in a fast-paced environment, handling high-value collectibles with integrity, collaborating across departments to resolve issues and maintain real-time inventory status.