Collectibles Vault Operations Specialist

Fanatics; Tigard (OR); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) with company matching

Medical, dental, and vision insurance

Paid time off and flexible scheduling

Life insurance and employee assistance

Job summary

Fanatics Collect, based in Tigard, Oregon, is seeking an Operations Associate to manage intake, curation, and vault processes for high‑value collectibles. You will work with Imaging, Raw Card Ingestion, and Logistics teams to ensure accuracy and timely processing of assets moving in and out of the vault.

This hands-on role requires meticulous attention to detail and the ability to thrive in a fast-paced environment, with a schedule Wednesday–Saturday, 6:00 AM–4:30 PM, in a growing collectibles

Qualifications

• Experience in logistics, warehousing, or asset management.
• Strong organizational and multitasking abilities with acute attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Manage intake and curation of collectibles, including titling vintage, modern, and TCG cards using Fanatics Collect formatting standards.
• Review, organize, and archive assets for vault storage.
• Prepare assets for auction listings, including image/video review and replacement.
• Re-sticker archival keys and transfer items between locations as needed.
• Perform pre- and post-authentication processes (imaging, video shooting, review, and finalization).
• Support cross-functional operations such as Imaging, Raw Card Ingestion, and Logistics.
• Process inbound and outbound shipments; manage high volumes of incoming packages and auction fulfillments.
• Prepare, package, and label orders accurately, verifying item serial numbers against inventory.
• Identify and pull inventory items for client fulfillments and auction sales.
• Maintain accurate digital inventory records and ensure storage integrity.
• Collaborate across departments to resolve issues (e.g., mis-shipments, rush orders, discrepancies).
• Monitor and update inventory systems to reflect real-time asset status.

Skills

Logistics coordination

Attention to detail

Communication skills

Team collaboration

Integrity

Tools

Inventory management software

Job description

Fanatics Collect, based in Tigard, Oregon, is seeking an Operations Associate to manage intake, curation, and vault processes for high‑value collectibles. You will work with Imaging, Raw Card Ingestion, and Logistics teams to ensure accuracy and timely processing of assets moving in and out of the vault.

This hands-on role requires meticulous attention to detail and the ability to thrive in a fast-paced environment, with a schedule Wednesday–Saturday, 6:00 AM–4:30 PM, in a growing collectibles