Vault Operations Associate (Sunday-Wednesday)

Fanatics; Tigard (OR); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k) with company matching

Medical, dental, and vision insurance

Paid time off

Life insurance

Employee assistance programs

Inclusive workplace culture

Job summary

Fanatics Collect in Tigard, Oregon seeks an Operations Associate to manage vault intake, curation, and fulfillment. You will ensure accurate asset handling, imaging, and transfers, supporting auction listings and cross-functional teams.

You will work in a fast-paced environment, handling high-value collectibles with integrity, collaborating across departments to resolve issues and maintain real-time inventory status.

Qualifications

• Experience in logistics, warehousing, or asset management; collectibles or e-commerce is a plus.
• Strong organizational and multitasking abilities with high attention to detail.
• Excellent verbal and written communication skills.
• Ability to work both independently and as part of a team.
• Resilient, adaptable, and able to thrive in a fast-paced environment with shifting priorities.
• High level of integrity and discretion when handling high-value assets.
• Proficiency with computers and inventory software.
• Ability to stand, lift, and perform physical tasks.

Responsibilities

• Manage intake and curation of collectibles, including titling cards using Fanatics Collect formatting standards.
• Review, organize, and archive assets for vault storage.
• Prepare assets for auction listings, including image/video review and replacement.
• Re-sticker archival keys and transfer items between locations as needed.
• Conduct pre- and post-authentication processes (imaging, video shooting, review, finalization).
• Support cross-functional operations including Imaging, Raw Card Ingestion, and Logistics.
• Process inbound and outbound shipments; handle high volumes of packages and auction fulfillments.
• Prepare, package, and label orders, verifying item serial numbers against inventory.
• Identify and pull inventory items for client fulfillments and auction sales.
• Maintain accurate digital inventory records and storage integrity.
• Collaborate across departments to resolve issues (mis-shipments, rush orders, discrepancies).
• Monitor and update inventory systems to reflect real-time asset status.

Skills

Logistics

Warehousing

Asset management

Attention to detail

Communication

Independent and team work

Integrity and discretion

Inventory software

Education

Experience in logistics/warehousing

Tools

Inventory management software

Job description

Vault Operations Associate (Sunday-Wednesday)

Tigard, OR, United States

About Us

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.

About the Team

We are Fanatics Collect, the largest trading card marketplace in the world, based in Tigard, Oregon. With nearly half a billion dollars in annual trading card sales, we’re redefining the future of collectibles—building the leading platform for storage, research, and liquidity in the trading card industry. As we continue to grow rapidly, we’re seeking passionate team members to help us deliver exceptional service and operational excellence to our clients.

Role Summary

The Operations Associate plays a critical role within the Operations Department, working cross-functionally to manage, track, curate, and fulfill high-value assets. Reporting to the Operations Manager, this position supports both intake operations and logistics, ensuring the integrity, accuracy, and timely processing of all items moving in and out of the vault. This is a hands‑on, detail-driven role ideal for someone who thrives in a fast-paced environment, enjoys teamwork, and is passionate about collectibles.

Key Responsibilities

• Manage intake and curation of collectibles, including titling vintage, modern, and TCG cards using Fanatics Collect formatting standards
• Review, organize, and archive assets for vault storage
• Prepare assets for auction listings, including image/video review and replacement
• Re-sticker archival keys and transfer items between locations as needed
• Perform pre- and post-authentication processes (imaging, video shooting, review, and finalization)
• Support cross-functional operations such as Imaging, Raw Card Ingestion, and Logistics
• Process inbound and outbound shipments; manage high volumes of incoming packages and auction fulfillments
• Prepare, package, and label orders accurately, verifying item serial numbers against inventory
• Identify and pull inventory items for client fulfillments and auction sales
• Maintain accurate digital inventory records and ensure storage integrity
• Collaborate across departments to resolve issues (e.g., mis-shipments, rush orders, discrepancies)
• Monitor and update inventory systems to reflect real-time asset status

Qualifications

• Experience in logistics, warehousing, or asset management (collectibles or e-commerce background is a plus)
• Strong organizational and multitasking abilities with acute attention to detail
• Excellent verbal and written communication skills
• Ability to work independently and collaboratively in a team environment
• Resilient, adaptable, and capable of thriving in a fast-paced setting with shifting priorities
• High level of integrity and discretion when handling high-value assets
• Proficiency in using computers and inventory management software
• Ability to stand for prolonged periods, lift/move objects, and perform physical tasks (e.g., bending, reaching overhead)
• 401(k) with company matching
• Medical, dental, and vision insurance
• Paid time off and flexible scheduling
• Life insurance and employee assistance programs\li>
• Inclusive and diverse workplace culture

As set forth in Fanatics Collectibles’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.