Vasseghi Law Group Virtual Assistant

Great Assistant, LLC; Washington (District of Columbia, MD); Remote; USD 34,000 - 49,000; Part time

Benefits offered by this job

Medical

PTO

Paid Holidays

401K

Cellphone stipend

Discretionary bonuses

Job summary

Vasseghi Law Group is seeking a highly organized Virtual Assistant to support the Managing Partner. You will triage emails, manage the calendar, prepare meeting materials, and move tasks forward without step-by-step direction.

The role emphasizes proactive ownership, strong communication, and the ability to balance business and personal administrative tasks in a fast-paced environment. It starts at 32 hours per week and may move to full-time, with benefits and a remote W2 arrangement.

Qualifications

• Exceptionally organized with strong attention to detail.
• Highly proactive and able to stay several steps ahead.
• Confident and assertive when following up and moving tasks forward.
• Strong judgment and discernment to know when to act independently.
• Resourceful and comfortable taking ownership without step by step direction.
• Comfortable working in a fast moving environment with shifting priorities.
• Willing to ask questions and seek clarity when instructions are incomplete.
• Strong follow-through with a focus on closing loops and making sure nothing gets missed.
• Professional and polished externally while comfortable with a casual and lighthearted internal culture.
• A good sense of humor and comfortable with direct communication, sarcasm, and occasional profanity.
• Confident enough to receive direct feedback and work well with high expectations.

Responsibilities

• Triaging inbox and responding to emails and inquiries.
• Managing calendar, scheduling, and appointments.
• Preparing information before meetings and commitments.
• Tracking items requiring partner attention and handling items independently.
• Following up on outstanding items and closing loops.
• Keeping the partner organized and prepared throughout the week.
• Providing general business and personal administrative support.
• Coordinating practice-related administrative tasks.
• Assisting with basic client intake and routine processes.
• Coordinating invoices, AR/AP, and routing to team members.
• Making reservations and handling personal and professional details.
• Creating social media posts using AI tools and scheduling content.
• Anticipating upcoming meetings, deadlines, and commitments.
• Collaborating with the team as the Managing Partner's dedicated assistant.

Skills

Highly organized

Proactive

Attention to detail

Ownership mindset

Communication skills

Tools

Microsoft Office

Outlook

Slack

Mailchimp

LinkedIn

Instagram

Job description

About the job Vasseghi Law Group Virtual Assistant

Vasseghi Law Group | Organized, Confident, Proactive? This Virtual Assistant Role May Be for You

Vasseghi Law Group is an employment and business litigation firm led by Managing Partner and Attorney Roya Vasseghi. We're looking for a highly organized and proactive Virtual Assistant who can manage details, anticipate needs, close loops, and help keep a busy Managing Partner prepared and focused. If you're confident in taking ownership and don't need to be told every next step, this could be a great fit.

If this sounds like the right opportunity for you, please review the full position details below.

__________________________________________________________________________________________

Please Note: This job is being posted on behalf of Vasseghi Law Group (www.vasseghilaw.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Roya Vasseghi is the Managing Partner and an Attorney at Vasseghi Law Group, an employment and business litigation law firm serving companies, executives, professional practices, and individuals throughout Virginia, Washington, DC, and Maryland. The firm focuses on employment, business, and labor law, including noncompete and trade secrets litigation. Roya is known for her calm approach and steady guidance when handling complex, high stakes matters.

We're looking for a highly organized, proactive, and confident Virtual Assistant who can keep up with a fast moving Managing Partner and help make sure nothing falls through the cracks. You should be comfortable taking ownership, using good judgment, asking questions when you need clarity, and moving tasks forward without waiting for step by step direction.

You should also be aligned with Vasseghi Law Group's core values:

• Client-Centered
• Proactive Ownership
• Precision
• Advocacy & Change

In this role, you will keep the Managing Partner organized, prepared, and focused while handling both business and personal administrative needs. You'll be trusted to stay on top of the details, anticipate what's needed, and make sure important tasks and follow-ups keep moving forward.

Some of your responsibilities will include:

• Triaging the Managing Partner's inbox and responding to emails and inquiries
• Managing the Managing Partner's calendar, scheduling, and appointments
• Preparing information and materials needed before meetings and commitments
• Tracking items that require the Managing Partner's attention and handling appropriate items independently
• Following up on outstanding items and making sure open loops are closed
• Keeping the Managing Partner organized and prepared throughout the week
• Providing general business and personal administrative support
• Coordinating practice related administrative and maintenance tasks
• Assisting with basic client intake and routine administrative processes
• Coordinating invoices, accounts receivable, accounts payable, and routing items to the appropriate team member
• Making reservations, ordering thank you gifts, and handling other personal and professional details
• Creating social media posts using AI tools and scheduling content
• Looking ahead at upcoming meetings, deadlines, and commitments to anticipate what may be needed
• Collaborating with the firm's team while serving as the Managing Partner's dedicated assistant

In addition to the above, the ideal candidate must be/have:

• Exceptionally organized with strong attention to detail
• Highly proactive and able to stay several steps ahead
• Confident and assertive when following up and moving tasks forward
• Strong judgment and discernment to know when to act independently and when to bring something to the Managing Partner's attention
• Resourceful and comfortable taking ownership without needing step by step direction
• Comfortable working in a fast moving environment with shifting priorities
• Willing to ask questions and seek clarity when instructions are incomplete
• Strong follow-through with a focus on closing loops and making sure nothing gets missed
• Professional and polished externally while comfortable with a casual and lighthearted internal culture
• A good sense of humor and comfortable with direct communication, sarcasm, and occasional profanity
• Confident enough to receive direct feedback and work well with someone who has high expectations and a low tolerance for low effort
• Driven, dependable, and willing to take initiative rather than wait to be told what to do
• Tech comfortable and proficient with AI tools
• Excellent written and verbal communication skills
• You must be tech savvy and quick to pick up new tools and software

Tools you'll use in this role, so familiarity is a plus!

• Microsoft Office, Outlook
• Slack
• Mailchimp
• Social Media Platforms (LinkedIn, Instagram)
• This is a remote W2 position
• Benefits include Medical, PTO, Paid Holidays, 401K, Cellphone stipend, and discretionary bonuses
• The position will be 32 hours per week to start, with the possibility of increasing to full-time, potentially within the first 6 months
• Hours are Monday through Friday, 9:00 am to 5:00 pm ET
• The pay rate is $30/hr. USD
• Domestic travel may be needed for 1-2 weeks per year for an annual retreat
• You must be able to pass a background check
• We are looking for someone to become a long-term (3+ years) team member.