UTS - Temporary Programming Director (hybrid)

NC State University; Raleigh (NC); Hybrid; USD 45,000 - 65,000; Part time

Benefits offered by this job

Health insurance

LEAD courses

Free events access

Childcare discounts

Wellness membership

Wellness programs

Job summary

NC State University invites applications for a UTS - Temporary Programming Director (hybrid) to provide leadership in Summer School programs, course and instructor administration, admissions processing, and payroll operations. The role collaborates across academic departments, University offices, and Summer School leadership to implement processes efficiently.

The position emphasizes experience in higher education administration, managing complex workflows, and coordinating multiple stakeholders

Qualifications

• Bachelor’s degree or equivalent combination of training and experience.
• Demonstrated professional experience in higher education administration.
• Experience managing complex administrative processes involving multiple stakeholders.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise independent judgment, resolve routine problems, and appropriately elevate complex or sensitive issues.
• Ability to manage multiple priorities and deadlines in a fast-paced academic environment.
• Demonstrated ability to work collaboratively with faculty, staff, students, academic departments, and administrative offices.

Responsibilities

• Provide operational and administrative leadership for Summer School programs and services.
• Oversee course change processing and ensure timely communication with stakeholders.
• Coordinate instructor nominations and HR-related processes.
• Assist with summer payroll and operational processes.
• Monitor expenditures and payroll for Explore@UNC in collaboration with the Pre-College Programming Director.
• Oversee administrative coordination for off-campus programs including admissions and student information.
• Coordinate processes supporting visiting students and assist with admissions coordination.
• Lead or support project management and special initiatives for Summer School.
• Assist with planning and execution of Summer School events and programs.

Skills

Project management

Organizational skills

Communication skills

Problem solving

Time management

Collaboration

Leadership

Team coordination

Education

Bachelor’s degree or equivalent

Tools

Formstack

Monday.com

Job description

Posting Number: PG196231TM

Position Number: 48KB32

Position Type: Temporary

Essential Job Duties: The Programming Director provides programmatic, operational, and administrative leadership in support of Summer School programs and services. The position oversees key academic, student services, financial, and operational processes and serves as a liaison among Summer School, academic departments, students, advisors, and University partners. Working closely with the Associate Dean and Summer School leadership, the Programming Director ensures that established University processes are implemented accurately and efficiently, identifies issues requiring leadership attention, and coordinates activities across multiple teams and organizational units. The position has particular responsibility for course and instructor administration, visiting student and admissions processes, off-campus programs, Explore@UNC financial and payroll operations, and other projects as assigned. Because many responsibilities require knowledge of University policies, systems, processes, and organizational structures, successful performance in this position requires substantial higher education administrative experience and, preferably, prior experience working at UNC-Chapel Hill.

Essential Duties and Responsibilities

Course Change and Academic Administration

• Oversee the processing and approval of course changes and related University processes.
• Coordinate course changes with appropriate Summer School staff, academic departments, and University partners.
• Review course change requests for completeness, accuracy, and potential operational or academic issues.
• Communicate approved course changes and related information to appropriate stakeholders.
• Identify unusual, complex, or potentially problematic issues and elevate them to the Associate Dean as appropriate.
• Ensure that course changes are communicated and implemented in a timely manner.

Instructor Nominations and HR-Related Processes

• Oversee the collection and processing of instructor nomination forms submitted by academic departments.
• Maintain accurate records of instructors teaching Summer School courses by department.
• Coordinate with academic departments regarding missing, incomplete, or inconsistent instructor information.
• Ensure that instructor information is accurately documented and communicated to appropriate Summer School and University personnel.
• Assist with related instructor appointment and HR processes as needed.

Summer Payroll and Operations

• Assist Summer School leadership with summer payroll and operational processes.
• Coordinate with appropriate University offices and Summer School staff to resolve payroll or operational issues.
• Monitor deadlines and ensure that required information is submitted accurately and on time.
• Assist with troubleshooting issues that arise during the summer operational cycle.
• Support the implementation and improvement of operational processes as needed.

Explore@UNC Payroll and Financial Administration

• In close collaboration with the Pre-College Programming Director, monitor program expenditures, payments, and related financial activity.
• Manage payroll and financial processes associated with Explore@UNC.
• Coordinate with appropriate University offices and Summer School staff regarding financial and payroll requirements.
• Maintain accurate records and documentation and ensure compliance with University procedures.
• Identify financial or operational issues requiring attention and communicate them to Summer School leadership.

Off-Campus Programs

• Oversee administrative coordination for Summer School off-campus programs.
• Manage admissions, student information, communications, and coordination with participating programs.
• Serve as a liaison among Summer School, off-campus program partners, students, and relevant University offices.
• Coordinate timelines, documentation, communications, and operational requirements for participating programs.
• Identify and resolve issues affecting student enrollment, admissions, or program operations.

Visiting Student Services

• Coordinate processes supporting visiting students in collaboration with Summer School staff.
• Assist with visiting student admissions, registration, advising coordination, and related administrative processes, including eligibility review.
• Coordinate with visiting students’ advisors and Student Services staff to ensure students receive accurate and timely information.
• Troubleshoot complex student or administrative issues and elevate matters when appropriate.
• Monitor visiting student processes and identify opportunities to improve communication and service.

Admissions and Application Management

• Oversee Summer School admissions processes for visiting and other applicable student populations.
• Assist with the development, review, and implementation of admissions applications and related processes.
• Coordinate with visiting students’ advisors, Student Services staff, and other University partners to facilitate the admissions process.
• Monitor admissions activity and identify process issues requiring attention.
• Assist with resolving application and admissions issues and ensuring timely communication with students and University partners.

Project Management and Special Projects

• Lead or support short- and long-term projects as assigned by Summer School leadership.
• Develop project timelines, coordinate stakeholders, track progress, and ensure completion of assigned deliverables.
• Work across Summer School teams and University units to move projects forward.
• Identify barriers, dependencies, and emerging issues and communicate them to appropriate leadership.
• Provide operational support for new initiatives, process improvements, and other strategic priorities.

Event Support

• Assist with planning and implementation of Summer School events and programs.
• Coordinate logistics, communications, staffing, materials, and other event-related needs.
• Provide on-site or virtual support during events as needed.
• Work with internal and external partners to ensure effective event execution.

Is Time Limited: Yes

If Yes, Appointment Length: 9+ months

Wolfpack Perks and Benefits: As a Pack member, you belong here, and can enjoy exclusive perksdesigned to enhance your personal and professional well-being.

What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Job City & State: Chapel Hill, NC

Classification Title: Temporary-Clerical

Working Title: UTS - Temporary Programming Director (hybrid)

Work Schedule: Monday - Friday; 8am-5pm (hybrid)

Other Work/Responsibilities:

• Provide operational and administrative support to the Associate Dean and Summer School leadership.
• Represent Summer School in meetings and working groups as assigned.
• Develop and maintain effective working relationships with academic departments and University offices.
• Assist with process improvement and implementation of new administrative systems and procedures.
• Perform other related duties as assigned.

Minimum Experience/Education: n/a

Department Required Skills:

• Bachelor’s degree or equivalent combination of training and experience.
• Demonstrated professional experience in higher education administration.
• Experience managing complex administrative processes involving multiple stakeholders.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise independent judgment, resolve routine problems, and appropriately elevate complex or sensitive issues.
• Ability to manage multiple priorities and deadlines in a fast-paced academic environment.
• Demonstrated ability to work collaboratively with faculty, staff, students, academic departments, and administrative offices.

Preferred Years Experience, Skills, Training, Education:

• Previous professional experience at the University of North Carolina at Chapel Hill.
• Demonstrated knowledge of UNC-Chapel Hill policies, procedures, systems, and organizational structures.
• Experience working directly with academic departments and central University administrative offices.
• Experience with student admissions, enrollment, registration, advising, or student services.
• Experience with faculty/instructor appointments, payroll, HR, or other academic personnel processes.
• Experience managing summer programs, continuing education, visiting student programs, or other non-traditional academic programs.
• Experience with Formstack, Monday.com, or similar workflow and project-management systems.
• Experience with University financial, payroll, or budget processes.

Required License or Certification: n/a

Valid NC Driver's License required?: No

Commercial Driver's License Required?: No

Anticipated Hiring Range: $40/hr

Job Open Date: 09/28/2026

Quick Link: https://jobs.ncsu.edu/postings/235467

EEO: NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.