UTS - Temporary Programming Director (hybrid)

NC State University; Chapel Hill (NC); Hybrid; USD 70,000 - 105,000; Full time

Job summary

NC State University is seeking a UTS - Temporary Programming Director to provide leadership across Summer School programs and services. The role oversees academic, student services, financial, and operational processes and acts as a liaison among Summer School, academic departments, students, advisers, and university partners.

This hybrid position requires substantial higher education administrative experience, managing complex processes and coordinating across multiple teams.

Qualifications

• Bachelor’s degree or equivalent combination of training and experience.
• Demonstrated professional experience in higher education administration.
• Experience managing complex administrative processes involving multiple stakeholders.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise independent judgment, resolve routine problems, and appropriately elevate complex or sensitive issues.
• Ability to manage multiple priorities and deadlines in a fast‑paced academic environment.
• Demonstrated ability to work collaboratively with faculty, staff, students, academic departments, and administrative offices.

Responsibilities

• Oversee course changes and related processes.
• Maintain accurate records of instructors teaching Summer School courses.
• Coordinate HR-related processes for instructors.
• Assist with summer payroll and operational processes.
• Monitor expenditures, payments, and financial activity for Explore@UNC.
• Coordinate admissions and visiting student processes.
• Lead or support projects across Summer School teams.

Skills

Project management

Communication

Organizational skills

Higher education administration

Education

Bachelor’s degree or equivalent combination of training and experience

Job description

UTS - Temporary Programming Director (hybrid)

The Programming Director provides programmatic, operational, and administrative leadership in support of Summer School programs and services. The position oversees key academic, student services, financial, and operational processes and serves as a liaison among Summer School, academic departments, students, advisors, and University partners. Working closely with the Associate Dean and Summer School leadership, the Programming Director ensures that established University processes are implemented accurately and efficiently, identifies issues requiring leadership attention, and coordinates activities across multiple teams and organizational units. The position has particular responsibility for course and instructor administration, visiting student and admissions processes, off‑campus programs, Explore@UNC financial and payroll operations, and other projects as assigned. Because many responsibilities require knowledge of University policies, systems, processes, and organizational structures, successful performance in this position requires substantial higher education administrative experience and, preferably, prior experience working at UNC —Chapel Hill.

Essential Duties and Responsibilities

Course Change and Academic Administration

• Oversee the processing and approval of course changes and related University processes.
• Coordinate course changes with appropriate Summer School staff, academic departments, and University partners.
• Review course change requests for completeness, accuracy, and potential operational or academic issues.
• Communicate approved course changes and related information to appropriate stakeholders.
• Identify unusual, complex, or potentially problematic issues and elevate them to the Associate Dean as appropriate.
• Ensure that course changes are communicated and implemented in a timely manner.

Instructor Nominations and HR-Related Processes

• Oversee the collection and processing of instructor nomination forms submitted by academic departments.
• Maintain accurate records of instructors teaching Summer School courses by department.
• Coordinate with academic departments regarding missing, incomplete, or inconsistent instructor information.
• Ensure that instructor information is accurately documented and communicated to appropriate Summer School and University personnel.
• Assist with related instructor appointment and HR processes as needed.

Summer Payroll and Operations

• Assist Summer School leadership with summer payroll and operational processes.
• Coordinate with appropriate University offices and Summer School staff to resolve payroll or operational issues.
• Monitor deadlines and ensure that required information is submitted accurately and on time.
• Assist with troubleshooting issues that arise during the summer operational cycle.
• Support the implementation and improvement of operational processes as needed.

Explore@UNC Payroll and Financial Administration

• In close collaboration with the Pre-College Programming Director, monitor program expenditures, payments, and related financial activity.
• Manage payroll and financial processes associated with Explore@UNC.
• Coordinate with appropriate University offices and Summer School staff regarding financial and payroll requirements.
• Maintain accurate records and documentation and ensure compliance with University procedures.
• Identify financial or operational issues requiring attention and communicate them to Summer School leadership.

Off-Campus Programs

• Oversee administrative coordination for Summer School off‑campus programs.
• Manage admissions, student information, communications, and coordination with participating programs.
• Serve as a liaison among Summer School, off‑campus program partners, students, and relevant University offices.
• Coordinate timelines, documentation, communications, and operational requirements for participating programs.
• Identify and resolve issues affecting student enrollment, admissions, or program operations.

Visiting Student Services

• Coordinate processes supporting visiting students in collaboration with Summer School staff.
• Assist with visiting student admissions, registration, advising coordination, and related administrative processes, including eligibility review.
• Coordinate with visiting students’ advisors and Student Services staff to ensure students receive accurate and timely information.
• Troubleshoot complex student or administrative issues and elevate matters when appropriate.
• Monitor visiting student processes and identify opportunities to improve communication and service.

Admissions and Application Management

• Oversee Summer School admissions processes for visiting and other applicable student populations.
• Assist with the development, review, and implementation of admissions applications and related processes.
• Coordinate with visiting students’ advisors, Student Services staff, and other University partners to facilitate the admissions process.
• Monitor admissions activity and identify process issues requiring attention.
• Assist with resolving application and admissions issues and ensuring timely communication with students and University partners.

Project Management and Special Projects

• Lead or support short‑ and long‑term projects as assigned by Summer School leadership.
• Develop project timelines, coordinate stakeholders, track progress, and ensure completion of assigned deliverables.
• Work across Summer School teams and University units to move projects forward.
• Identify barriers, dependencies, and emerging issues and communicate them to appropriate leadership.
• Provide operational support for new initiatives, process improvements, and other strategic priorities.

Event Support

• Assist with planning and implementation of Summer School events and programs.
• Coordinate logistics, communications, staffing, materials, and other event‑related needs.
• Provide on‑site or virtual support during events as needed.
• Work with internal and external partners to ensure effective event execution.
• Attend non‑revenue generating sporting events for free.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State

Department

System Information

Classification Title

Working Title

Working Title UTS - Temporary Programming Director (hybrid)

Position Information

Requirements and Preferences

Work Schedule

Work Schedule Monday - Friday; 8am-5pm (hybrid)

Other Work/Responsibilities

• Provide operational and administrative support to the Associate Dean and Summer School leadership.
• Represent Summer School in meetings and working groups as assigned.
• Develop and maintain effective working relationships with academic departments and University offices.
• Assist with process improvement and implementation of new administrative systems and procedures.
• Perform other related duties as assigned.

Department Required Skills

• Bachelor’s degree or equivalent combination of training and experience.
• Demonstrated professional experience in higher education administration.
• Experience managing complex administrative processes involving multiple stakeholders.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise independent judgment, resolve routine problems, and appropriately elevate complex or sensitive issues.
• Ability to manage multiple priorities and deadlines in a fast‑paced academic environment.
• Demonstrated ability to work collaboratively with faculty, staff, students, academic departments, and administrative offices.

Preferred Years Experience, Skills, Training, Education

• Previous professional experience at the University of North Carolina at Chapel Hill.
• Demonstrated knowledge of UNC —Chapel Hill policies, procedures, systems, and organizational structures.
• Experience working directly with academic departments and central University administrative offices.
• Experience with student admissions, enrollment, registration, advising, or student services.
• Experience with faculty/instructor appointments, payroll, HR, or other academic personnel processes.
• Experience managing summer programs, continuing education, visiting student programs, or other non‑traditional academic programs.
• Experience with Formstack, Monday.com, or similar workflow and project‑management systems.
• Experience with University financial, payroll, or budget processes.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability‑related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about UTS? (Open Ended Question)
• * Do you have professional experience in higher education administration and if so, how many years? (Open Ended Question)
• * Please provide an example of your project management experience. (Open Ended Question)

Required Documents

• Resume
• Cover Letter
• Contact Information for References

Optional Documents

• Cover Letter

NC STATE UNIVERSITY

RALEIGH, NC 27695

PHONE: [phone]