UTS - Temporary Office Assistant at NC State University

North Carolina State University; Raleigh (NC); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Health Insurance for Temporary Employe

LEAD courses

Attend non-revenue generating sporting

Childcare discounts

Wellness & Recreation Membership

Wellness Programs

Job summary

North Carolina State University in Raleigh, NC seeks a Temporary Office Assistant to serve as the first point of contact at the department front desk, providing reception, customer service, and payment/check distribution support, with a focus on payroll and accounts payable processes.

The role handles mail, verifies and releases checks, logs hand-delivered payments, and delivers broad administrative support to the office, contributing to accurate record-keeping and smooth daily operations.

Qualifications

• High school diploma or equivalent with one year of related office experience.
• Ability to use established filing systems and software to compile, organize, and review data.
• Clear and confidential communication with visitors and staff.
• Accurate documentation of log entries and routine emails/memos.

Responsibilities

• Provide front desk reception, customer service, and payment/check distribution support.
• Handle incoming/outgoing mail and safely verify and release checks (AP, payroll, ICT).
• Log hand-delivered payments and support general administrative tasks.

Education

High School Diploma

Tools

MyPack Portal

Google Sheets

Shared drives

Multi-line phone systems

Job description

Essential Job Duties

The primary purpose of this position is to provide front desk reception, customer service, and payment/check distribution support for the department, specializing in payroll and accounts payable front desk operations. The position serves as the first point of contact for the office, handles incoming/outgoing mail, safely verifies and releases checks (AP, payroll, and ICT checks), logs hand-delivered payments, and provides general administrative support to the department.

Posting Details

Position Information

Posting Number PG196195TM

Position Number 48TT10

Position Type Temporary

Essential Job Duties

The primary purpose of this position is to provide front desk reception, customer service, and payment/check distribution support for the department, specializing in payroll and accounts payable front desk operations. The position serves as the first point of contact for the office, handles incoming/outgoing mail, safely verifies and releases checks (AP, payroll, and ICT checks), logs hand-delivered payments, and provides general administrative support to the department.

Wolfpack Perks And Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts , Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State Raleigh, NC

Department

System Information

Classification Title Temporary-Service Maintenance

Working Title UTS - Temporary Office Assistant at NC State University

Requirements and Preferences

Work Schedule Onsite; Monday - Friday from 8 am - 5 pm

Other Work/Responsibilities N/A

Minimum Experience/Education High school diploma or equivalent and one year of related office experience; or an equivalent combination of training and experience.

Department Required Skills

• Basic understanding of program procedures, rules, log sheets, desktop guides, and office routines.
• Ability to use established filing systems and software to compile, organize, and review data (check logs, signature sheets, spreadsheets) with close attention to detail and accuracy.
• Competency operating standard office equipment and systems, including multi-line phone systems, MyPack Portal, Google Sheets, email inboxes, safe keypads, and shared drives.
• Ability to identify standard problems with established precedents and apply decision rules (e.g., mail routing, check releases) while properly escalating non-standard situations.
• Clear communication using established guidelines to greet visitors, answer phones, and explain direct-deposit or tax-assessment procedures while maintaining strict confidentiality.
• Ability to accurately document log entries and draft routine emails/memos using proper grammar, formatting, and program terminology.

Preferred Years Experience, Skills, Training, Education

• Familiarity with NC State University systems and resources (MyPack Portal, NC State website navigation).
• Knowledge of foreign national tax processes or specialized systems like Sprintax Calculus.
• Experience handling confidential financial records, handling secured check inventory, and navigating complex institutional desktop guides (DTGs).

Required License Or Certification N/A

Valid NC Driver's License required? No

Commercial Driver's License Required? No

Recruitment

Recruitment Details

Anticipated Hiring Range $27.00 per hour

Recruitment Dates

Job Open Date 09/08/2026

Applicant Information

Quick Link https://jobs.ncsu.edu/postings/234768

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.