Utilities Admin Specialist — Permits & Reports

City of Leander; Leander (TX); In loco; USD 42.000 - 56.000; Tempo pieno

Descrizione del lavoro

City of Leander is seeking an Utilities Administrative Assistant to provide essential administrative and operational support to the Water and Wastewater Department. You will handle correspondence, reports, and records, coordinate billing and purchasing processes, and assist with permits and bid documents.

The role requires strong organization, discretion, and the ability to manage multiple priorities in a fast-paced municipal environment.

Competenze

• High School diploma or equivalent required.
• Two years of office administrative experience in utilities, construction, or similar field.
• Ability to work hours beyond standard schedule if needed.
• Valid Texas Driver’s License required.
• First Aid/CPR certification or ability to obtain within six months.

Mansioni

• Provide administrative and technical support to the Director of Utilities, including correspondence, reports, forms, calendars, meetings, travel, mail, and department functions.
• Serve as initial contact for compliance activities, public inquiries, complaints, and field-staff communications.
• Assist with permits, vouchers, bid documents, specifications, bonds, contracts, and related records.
• Maintain accurate filing systems, computerized records, permit reports, project-tracking documents, and detailed data entries.
• Process and verify billing, travel expenses, purchase requests, purchase orders, invoices, receiving reports, and other financial documents.
• Assist with department personnel training, attend meetings, and serve on committees as assigned.
• Organize and prioritize multiple assignments, meet deadlines, adapt to changing priorities, and manage interruptions while maintaining accuracy.
• Prepare clear, accurate, and professional correspondence, reports, spreadsheets, and other documents; identify discrepancies and obtain needed clarification or corrections.
• Communicate effectively with employees, management, contractors, vendors, and the public; exercise sound judgment and confidentiality; work independently or as a team.

Conoscenze

Administrative coordination

Public-facing service

Attention to detail

Discretion

Formazione

High School diploma or equivalent

Bachelor’s degree in related field (preferred)

Strumenti

MS Word

Excel

Descrizione del lavoro

City of Leander is seeking an Utilities Administrative Assistant to provide essential administrative and operational support to the Water and Wastewater Department. You will handle correspondence, reports, and records, coordinate billing and purchasing processes, and assist with permits and bid documents.

The role requires strong organization, discretion, and the ability to manage multiple priorities in a fast-paced municipal environment.