Utilities Administrative Specialist – Public & Compliance

City of Leander, Texas; Leander (TX); In loco; USD 25.000 - 39.000; Tempo pieno

Descrizione del lavoro

The City of Leander, Texas is seeking an Utilities Administrative Assistant to provide administrative and operational support to the Water and Wastewater Department. Responsibilities include maintaining records, preparing reports, processing requests, coordinating information, and assisting employees, contractors, vendors, and the public.

Hours are Mon-Thurs 6:30am–4:00pm and Fri 6:30am–10:30am. Qualified candidates will have a High School diploma or equivalent and at least two years of related

Competenze

• High School diploma or equivalent.
• Two years of experience as an office administrative staff in utilities, construction, or similar field of work.
• Ability to work hours other than standard schedule if required.

Mansioni

• Provide administrative and technical support to the Director of Utilities, including correspondence, reports, forms, calendars, meetings, training, travel, mail, and department functions.
• Serve as an initial contact for compliance activities, public inquiries, complaints, and field-staff communications.
• Assist with permits, vouchers, bid documents, specifications, bonds, contracts, and related records.
• Maintain accurate filing systems, computerized records, permit reports, project-tracking documents, and detailed data entries.
• Process and verify billing, travel expenses, purchase requests, purchase orders, invoices, receiving reports, and other financial documents.
• Assist with department personnel training, attend meetings, and serve on committees as assigned.
• Organize and prioritize multiple assignments, meet deadlines, adapt to changing priorities, and manage frequent interruptions while maintaining accuracy.
• Prepare clear, accurate, and professional correspondence, reports, spreadsheets, and other documents; identify discrepancies and obtain needed clarification or corrections.
• Communicate effectively and courteously with employees, management, contractors, vendors, and the public; exercise sound judgment, maintain confidentiality, follow instructions, and work independently or as part of a team.
• Perform related duties as required.

Conoscenze

Organizational skills

Attention to detail

Discretion

Communication skills

Time management

Formazione

High School diploma or equivalent

Bachelor’s degree in Administration or Business (preferred)

Strumenti

MS Word

Excel

Descrizione del lavoro

The City of Leander, Texas is seeking an Utilities Administrative Assistant to provide administrative and operational support to the Water and Wastewater Department. Responsibilities include maintaining records, preparing reports, processing requests, coordinating information, and assisting employees, contractors, vendors, and the public.

Hours are Mon-Thurs 6:30am–4:00pm and Fri 6:30am–10:30am. Qualified candidates will have a High School diploma or equivalent and at least two years of related