US Events Lead - AI Infrastructure & Partnerships

Greenhouse Software, Inc.; New York (NY); On-site; USD 100,000 - 170,000; Full time

Job summary

Nscale is seeking a US Events Manager to own the end-to-end delivery of its regional events portfolio across North America, including flagship trade shows, executive dinners, roundtables, and partner activations. You will manage logistics, budgets, vendors, timelines, and on-site execution with approx.

40% travel, based in New York or the San Francisco Bay Area. You’ll translate commercial goals into practical event plans, ensure brand consistency, and drive lead capture to hand off to sales.

Qualifications

• 5+ years of hands-on event management experience, ideally within B2B tech, cloud, AI, or infrastructure
• Demonstrated ownership of trade show and hosted-event delivery, from planning through on-site execution
• Exceptionally organized and detail-oriented, with a habit of documenting everything
• Comfortable managing vendors, budgets, and competing deadlines simultaneously
• Calm and resourceful under pressure — you solve problems on the floor rather than escalate them
• Clear communicator who keeps stakeholders informed without being asked
• Able to work independently in a remote, fast-moving environment while staying tightly aligned to global teams
• Willingness to travel across North America, including some global travel

Responsibilities

• Deliver the US Event Portfolio
• Run multiple concurrent events without dropping details, flagging trade-offs, risks, and dependencies early
• Translate commercial goals into practical event plans — target audience, format, run of show, and follow-up
• Build and maintain project plans, run-of-show documents, timelines, and critical-path tracking for every event
• Oversee booth builds, demo readiness, AV, shipping and freight, registration, staffing rotas, catering, and venue sourcing
• Act as on-site lead: set up, troubleshoot live issues, break down, and keep the wider team informed throughout
• Track budgets at event and program level — raise POs, process invoices, and reconcile actuals against forecast
• Source, brief, and manage vendors, agencies, and venues, negotiating to get more value from every dollar
• Maintain accurate documentation and contracts so spend is always auditable and predictable
• Coordinate delivery of partner-led and co-branded events in support of the US Events Lead and partner teams
• Manage speaker and executive logistics for keynotes, panels, and private briefings — briefing packs, travel, prep sessions, and on-site handling
• Be a dependable point of contact for partners, sponsors, and organizers in the run-up to each event
• Work with design, content, and comms to deliver booth graphics, collateral, signage, swag, and pre/post-event communications on schedule
• Ensure every detail reflects Nscale’s positioning as a full-stack AI infrastructure provider
• Own lead capture setup, data hygiene, and fast handoff into CRM so sales can act while interest is warm
• Compile post-event reporting against agreed KPIs and surface practical lessons that improve the next event

Skills

Event management

Vendor management

Budget management

Logistics

Communication

Remote collaboration

Tools

Splash

Cvent

Salesforce

HubSpot

Asana

Notion

Job description

Nscale is seeking a US Events Manager to own the end-to-end delivery of its regional events portfolio across North America, including flagship trade shows, executive dinners, roundtables, and partner activations. You will manage logistics, budgets, vendors, timelines, and on-site execution with approx.

40% travel, based in New York or the San Francisco Bay Area. You’ll translate commercial goals into practical event plans, ensure brand consistency, and drive lead capture to hand off to sales.