US Bookkeeper Job ID: 389185

Virtual Admins; Northern (KY); Hybrid; USD 45,000 - 75,000; Full time

Job summary

Virtual Admins is seeking an experienced US Bookkeeper to join our growing team. You will handle bookkeeping for US-based clients using QuickBooks Online (QBO), maintain accurate financial records, and prepare timely financial reports while supporting month‑end and year‑end closings.

The role requires 8–10+ years of bookkeeping experience, strong knowledge of US accounting, and excellent English communication.

Qualifications

• 5+ years hands-on experience with QuickBooks Online (QBO).
• 8–10+ years overall bookkeeping/accounting experience, preferably US-based.
• Strong understanding of US bookkeeping and accounting practices.
• Experience with bank and credit card reconciliations.
• Experience in month-end and year-end closing processes.
• Experience with AP, AR, invoicing, and payments.
• Familiar with businesses under $15M annual revenue.

Responsibilities

• Manage day-to-day bookkeeping for US-based clients using QBO.
• Maintain up-to-date financial records per US practices.
• Prepare and review P&L, Balance Sheets, Cash Flow, and other reports.
• Perform bank and card reconciliations.
• Identify discrepancies and ensure accuracy of transactions.
• Support month-end and year-end closing activities.
• Manage AP, AR, invoicing, and payments.
• Ensure proper transaction categorization in QBO.
• Review payroll-related entries for mapping or discrepancies.
• Prepare monthly financial reports and KPIs.
• Assist in basic financial analysis, forecasting, and budgeting.
• Support senior leaders and stakeholders with accounting needs.
• Identify improvements to bookkeeping processes and SOPs.
• Coordinate with internal teams and clients.

Skills

QBO experience

US bookkeeping

Bank reconciliations

Financial reporting

Month-end closing

Accounts payable

Accounts receivable

Payroll mapping

Attention to detail

Independent multitasking

Education

Bachelor's degree in Accounting/Finance

Relevant accounting certifications

Tools

QuickBooks Online (QBO)

Job description

About the Role

We are looking for an experienced and detail-oriented US Bookkeeper to join our growing team. The ideal candidate will have strong hands‑on experience in US bookkeeping, QuickBooks Online (QBO), financial reporting, reconciliations, and accounting operations.

The selected candidate will be responsible for maintaining accurate financial records, managing bookkeeping activities, preparing financial reports, supporting month‑end and year‑end closing, and ensuring timely completion of accounting deliverables for US-based clients.

Key Responsibilities

• Manage day‑to‑day bookkeeping activities for US‑based clients using QuickBooks Online (QBO).

• Maintain accurate and up‑to‑date financial records in accordance with US accounting practices.

• Prepare and review Profit & Loss Statements, Balance Sheets, Cash Flow Statements, and other financial reports.

• Perform bank, credit card, and other account reconciliations.

• Review financial transactions and identify discrepancies, errors, or unusual activities.

• Assist with month‑end and year‑end closing activities.

• Manage accounts payable, accounts receivable, invoicing, and payment‑related activities as required.

• Ensure accurate categorization and mapping of transactions in QuickBooks Online.

• Review payroll‑related entries and identify payroll mapping or accounting discrepancies.

• Prepare monthly financial reports, KPIs, and other management reports.

• Assist in basic financial analysis, forecasting, and budgeting activities.

• Support CFOs, CEOs, Accounting Managers, and other client stakeholders with accounting‑related requirements.

• Identify opportunities to improve bookkeeping processes and maintain proper accounting SOPs.

• Coordinate effectively with internal teams, reporting managers, and US‑based clients.

• Ensure all assigned deliverables are completed accurately and within deadlines.

• Maintain confidentiality and security of client financial information.

Required Qualifications & Skills

• 5+ years of hands‑on experience with QuickBooks Online (QBO) is mandatory.

• 8–10+ years of overall bookkeeping/accounting experience, preferably supporting US‑based clients.

• Strong understanding of US bookkeeping and accounting practices.

• Hands‑on experience with bank and credit card reconciliations.

• Strong knowledge of financial statements and month‑end closing processes.

• Experience handling accounts payable, accounts receivable, invoicing, and payment transactions.

• Experience working with businesses with annual revenue below $15 million is preferred.

• Strong understanding of accounting principles and bookkeeping best practices.

• Excellent written and verbal English communication skills.

• Strong analytical and problem‑solving abilities.

• High attention to detail and accuracy.

• Ability to independently manage multiple clients, priorities, and deadlines.

• Strong organizational and stakeholder management skills.

Preferred Candidate Profile

• Previous experience working with US accounting/bookkeeping firms or US‑based clients.

• Advanced hands‑on proficiency in QuickBooks Online.

• Experience managing complete bookkeeping functions independently.

• Familiarity with US financial reporting and accounting workflows.

• Comfortable communicating directly with international clients and stakeholders.

• Proactive approach with strong business and financial acumen.

• Ability to work independently while collaborating effectively with remote teams.

Education

• Bachelor's degree in Accounting, Finance, Commerce, or a related field preferred.

• Relevant accounting certifications will be an added advantage.

Key Requirement

Candidates must have a minimum of 5 years of hands‑on experience working with QuickBooks Online (QBO).