Upper School Administrative Assistant

Moravianacademy; Bethlehem Township (PA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

403(b) with employer match

Professional growth

Job summary

Moravian Academy's Upper School is seeking an Administrative Assistant to be the steady center of the Main Office, coordinating the Campus Director's calendar, purchasing, and events. You will help ensure Back-to-School Night, ceremonies, and class trips run smoothly and be the first friendly face for students and families.

The role requires discretion with confidential information and the ability to juggle multiple projects while using Google Workspace and Excel; Blackbaud/myMA experience is a

Qualifications

• Experience in office administration or similar role.
• Ability to manage confidential information with discretion.
• Proficient in Google Workspace and Microsoft Excel.

Responsibilities

• Manage schedules for the Campus Director.
• Coordinate campus purchasing and event logistics.
• Support Back-to-School Night, Awards Ceremonies, and class trips.
• Maintain administrative systems to keep Upper School running smoothly.

Skills

Google Workspace

Excel

Tools

Blackbaud/myMA

Job description

Administrative Assistant, Upper School

Moravian Academy | Merle-Smith Campus, Bethlehem, PA

Full-time, 12-month, on-site

Every great school has someone who makes the day actually work. At Moravian Academy's Upper School, that person could be you.

As Administrative Assistant, you are the steady center of our Main Office: the first face students and families see, the person who keeps the Campus Director's calendar running efficiently and the one who makes Back-to-School Night, Awards Ceremonies, and class trips come together seamlessly. You will manage schedules, campus purchasing, event logistics, and the dozens of small systems that keep an Upper School humming.

You will thrive here if you

• Stay organized amid multiple projects
• Handle confidential information with discretion
• Enjoy teenagers, parents, and the energy of a school day
• Know your way around Google Workspace and Excel (Blackbaud/myMA a plus)

What we offer

A collaborative campus community where staff are known by name and cared about, competitive pay, health benefits, a 403(b) with employer match, and professional growth supported by a school that invests in its people. Our Portrait of an Employee says it plainly: we engage in community, strive for excellence, discover through curiosity, and act with integrity. We hire for that.

For the full job description, please see the link to the document

Moravian Academy is an equal opportunity employer.

Additional information about the school, the Lehigh Valley, and what it is like working at Moravian Academy can be found on the school's employment page.

All schools in Pennsylvania are required to obtain the following background clearances once they have hired a candidate for any job.

• FBI Fingerprint Check
• PA Criminal Background Check (PA State Police)
• Child Abuse Clearance Check
• Act 24 - signed affidavit stating no prior convictions
• Act 168 - sent from our HR Department to previous employers for feedback
• Proof of a negative TB Test

By continuing with the application process, you acknowledge that if you are the finalist and are offered a position, you will be asked to provide all of the above clearances before your first day of work.