Upper School Administrative Assistant

Moravian Academy; Bethlehem (Northampton County); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

403(b) with employer match

Professional growth

Job summary

Moravian Academy, Merle-Smith Campus in Bethlehem, PA, seeks an Administrative Assistant for the Upper School. This full-time, 12-month, on-site role anchors the Main Office, supporting the Campus Director and coordinating events, purchasing, and schedules.

The right candidate thrives in a busy school environment and values confidentiality and teamwork. Proficiency in Google Workspace and Excel is expected, with Blackbaud/myMA experience a plus.

Qualifications

• Stay organized amid multiple projects
• Handle confidential information with discretion
• Enjoy teenagers, parents, and the energy of a school day
• Know your way around Google Workspace and Excel (Blackbaud/myMA a plus)

Responsibilities

• Manage schedules for the Campus Director and office operations
• Oversee campus purchasing and budget tracking
• Coordinate events such as Back-to-School Night, awards ceremonies, and class trips
• Maintain the daily systems that keep the Upper School humming

Skills

Organizational skills

Discretion

People skills

Tools

Google Workspace

Excel

Blackbaud/myMA

Job description

Administrative Assistant, Upper School

Moravian Academy | Merle-Smith Campus, Bethlehem, PA

Full-time, 12-month, on-site

Every great school has someone who makes the day actually work. At Moravian Academy's Upper School, that person could be you.

As Administrative Assistant, you are the steady center of our Main Office: the first face students and families see, the person who keeps the Campus Director's calendar running efficiently and the one who makes Back-to-School Night, Awards Ceremonies, and class trips come together seamlessly. You will manage schedules, campus purchasing, event logistics, and the dozens of small systems that keep an Upper School humming.

You will thrive here if you

• Stay organized amid multiple projects
• Handle confidential information with discretion
• Enjoy teenagers, parents, and the energy of a school day
• Know your way around Google Workspace and Excel (Blackbaud/myMA a plus)

What we offer

A collaborative campus community where staff are known by name and cared about, competitive pay, health benefits, a 403(b) with employer match, and professional growth supported by a school that invests in its people. Our Portrait of an Employee says it plainly: we engage in community, strive for excellence, discover through curiosity, and act with integrity. We hire for that.

For the full job description, please see the link to the document

Moravian Academy is an equal opportunity employer.

Additional information about the school, the Lehigh Valley, and what it is like working at Moravian Academy can be found on the school's employment page.

All schools in Pennsylvania are required to obtain the following background clearances once they have hired a candidate for any job.

• FBI Fingerprint Check
• PA Criminal Background Check (PA State Police)
• Child Abuse Clearance Check
• Act 24 - signed affidavit stating no prior convictions
• Act 168 - sent from our HR Department to previous employers for feedback
• Proof of a negative TB Test

By continuing with the application process, you acknowledge that if you are the finalist and are offered a position, you will be asked to provide all of the above clearances before your first day of work.