Upper School Admin & Events Coordinator

Wilmington Friends School; Wilmington, Northern (NC, KY); Hybrid; USD 38,000 - 46,000; Full time

Job summary

Wilmington Friends School in Wilmington, NC seeks an Administrative Assistant in the Upper School to support the Head of Upper School, the Upper School Dean for Students, and the Assistant Head of School. This full-time, 12-month role requires strong organizational and written communication skills.

Responsibilities include managing calendars, correspondence, event planning for Back to School Night and other activities, coordinating field trips, and assisting with budgeting and recruitment

Qualifications

• A college degree and/or relevant work experience.
• Excellent oral and written skills with the ability to communicate clearly to a diverse population.

Responsibilities

• Keeps the calendar for the Head of Upper School.
• Sends correspondence on behalf of the division.
• Helps with hiring and evaluation processes for faculty.
• Helps with finding substitutes in the division.
• Organizes events for the division (e.g., Back to School Night).
• Manages field trip paperwork and transportation arrangements.
• Records minutes at meetings.
• Assists with budgeting and administrative support for the Upper School.

Skills

Calendar management

Verbal & written communication

Event planning

Budget support

Diversity & inclusion awareness

Technology fluency

Education

Bachelor's degree or relevant work experience

Tools

Microsoft Office

Google Workspace

Job description

Wilmington Friends School in Wilmington, NC seeks an Administrative Assistant in the Upper School to support the Head of Upper School, the Upper School Dean for Students, and the Assistant Head of School. This full-time, 12-month role requires strong organizational and written communication skills.

Responsibilities include managing calendars, correspondence, event planning for Back to School Night and other activities, coordinating field trips, and assisting with budgeting and recruitment