University Office Manager: Events & Budget Lead

Loyola University Chicago; Chicago (IL); On-site; USD 62,000 - 66,000; Full time

Job summary

Loyola University Chicago is seeking an Office Manager to support the Center for Catholic Intellectual Heritage (CCIH) with budget administration, event coordination, and daily office operations. This role ensures accurate financial processing, calendar management, and robust support for faculty and student programs.

Responsibilities include budgeting, invoice processing, vendor communications, and supervising student workers while maintaining strong cross-department collaboration to advance the

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred.
• 3–5 years of office experience with supervisory experience.
• Strong interpersonal, organizational and communication skills are required.
• Ability to manage budgets, events, and vendor payments.
• Proficiency with MS Office and basic web tools.

Responsibilities

• Assist Directors in preparing and managing the annual CCIH budget.
• Plan and manage all CCIH standing events and programs and their websites calendars/databases.
• Manage budgets for ~24 events annually; process payments and prepare reports.
• Process invoices, budget transfers, and monitor expenditures.
• Coordinate travel, lodging, and logistics for speakers/guests; secure rooms and catering.
• Oversee CCIH webpage content, social media, and digital campaigns.
• Supervise undergraduate/graduate student workers and KRONOS timecards.
• Maintain master files, databases, and supporting software for CCIH operations.

Skills

Budget management

Event planning

Vendor coordination

Interpersonal skills

Supervisory experience

MS Office proficiency

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

MS Office Suite

Adobe Premiere

Canva

Job description

Loyola University Chicago is seeking an Office Manager to support the Center for Catholic Intellectual Heritage (CCIH) with budget administration, event coordination, and daily office operations. This role ensures accurate financial processing, calendar management, and robust support for faculty and student programs.

Responsibilities include budgeting, invoice processing, vendor communications, and supervising student workers while maintaining strong cross-department collaboration to advance the