Grant Administrator

LRES Corporation; Maywood (IL); On-site; USD 65,000 - 70,000; Full time

Job summary

Loyola University Chicago is seeking a Grant Administrator for the Offices of Research Services on the Maywood Health Sciences Campus. The role focuses on preaward and postaward activities, including budgeting, coordinating multi-institutional proposals, and compliance with funding agency requirements.

Required is a bachelor’s degree and at least two years of professional administrative experience, preferably in academia. Salary ranges from $65,000 to $70,000 annually with in-person work.

Qualifications

• Strong verbal and written communication and analytical skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize workload effectively and efficiently.
• Familiarity with Microsoft Office, especially Excel and Word.
• Ability to quickly learn and manage electronic database systems.
• Ability to identify and resolve problems in a timely manner.
• Ability to meet challenges with resourcefulness.
• Good task estimation skills.
• Ability to develop and maintain excellent business relationships with internal and external stakeholders.
• Ability to handle multiple tasks simultaneously in a high‑pressure, time‑sensitive environment.

Responsibilities

• Prepares funding applications including budgets and coordinates multi‑investigator collaborations.
• Completes internal data systems requirements for funding submissions.
• Obtains institutional approvals for funding applications.
• Assists PIs with developing, preparing, and submitting external funding applications.
• Prepares updated documents for funding agencies before award.
• Oversees disbursement and financial reporting of sponsored funds.
• Stays current on federal/state rules; interprets guidelines for proposals and awards.
• Completes data system requirements for awarded projects.
• Initiates subaward agreements with partner institutions.
• Prepares payroll forms for project personnel as needed.
• Initiates budget, expense, and salary transfers per policies.
• Performs pre- and post‑review effort certifications.
• Prepares reports for renewals and non‑competitive proposals.
• Prepares check requisitions, travel reports, and purchase requisitions.
• Monitors sponsored expenditures in the university financial system monthly.
• Acts as liaison and subject‑matter expert to other offices.
• Performs other duties as required.

Skills

Verbal & written communication

Analytical skills

Organizational skills

Microsoft Excel

Microsoft Word

Electronic database systems

Problem solving

Time management

Stakeholder relations

Multitasking under pressure

Education

Bachelor degree

Job description

Employment Opportunities Designed to Help Us Collaborate in Creation!

Grant Administrator

Position Details

Position Title: GRANT ADMINISTRATOR

Position Number: 8150081

Work Modality: Fully In-Person

Job Category: University Staff

Job Type: Full-Time

FLSA Status: Exempt

Campus: Maywood-Health Sciences Campus

Department Name: OFFICE OF RESEARCH SERVICES

Location Code: RESEARCH PROGRAM (06120A)

Is this split and/or fully grant funded? No

Duties and Responsibilities

Preaward

• Prepares funding applications – including project budgets – and coordinates multiple‑investigator and multiple‑institution collaborations.
• Completes all internal data systems requirements related to funding application submission.
• Prepares and completes all institutional approval requests associated with a particular funding application.
• Assists Principal Investigators with development, preparation, and submission of applications for external funding to various funding agencies.
• Prepares any required updated documents to be submitted to funding agencies prior to an award being made.

Postaward

• Oversees the disbursement, financial reporting, and use of all intramural and extramural funds associated with sponsored accounting units established within assigned Departments.
• Keeps updated on all federal and state regulations that apply to the sponsored project process; interprets agency‑specific guidelines/regulations that apply to the proposal and award process.
• Completes all internal data systems requirements related to awarded sponsored projects.
• Initiates and monitors incoming and outgoing subaward agreements for collaborations with other institutions.
• Prepares and submits payroll forms for project personnel as needed.
• Initiates all budget transfers, expense transfers, and salary transfers in accordance with institutional and funding agency policies.
• Performs pre- and post‑review effort certifications.
• Prepares and submits additional reports for all non‑competitive and competitive renewal applications as needed.
• Prepares and approves check requisitions, travel expense reports, and purchase requisitions for sponsored project‑related expenses.
• Monitors and approves sponsored project expenditures in the university’s financial system on a monthly basis.
• Serves as a liaison and sponsored project subject‑matter expert to various other offices throughout the university.
• Performs other duties as required.

Minimum Education and/or Work Experience

Bachelor degree required. At least (2) years of professional administrative experience with some experience in an academic setting preferred or equivalent combination of education and experience.

Qualifications

• Strong verbal and written communication and analytical skills
• Strong organizational skills and attention to detail
• Ability to prioritize workload effectively and efficiently
• Strong familiarity with Microsoft Office software, specifically with Excel and Word
• Ability to quickly learn and manage electronic database systems
• Ability to identify and resolve problems in a timely manner
• Ability to meet challenges with resourcefulness
• Good task estimation skills
• Ability to develop and maintain excellent business relationships with internal and external stakeholders.
• Ability to handle multiple tasks simultaneously in a high‑pressure, time‑sensitive environment.

Certificates/Credentials/Licenses n/a

Computer Skills: Microsoft Office Proficient

Supervisory Responsibilities: No

Required operation of university owned vehicles: No

Direct animal or patient contact? No

Physical Demands: None

Working Conditions: None

Open Date: 08/21/2026

Close Date: Position Maximum Salary or Hourly Rate $70,000/ann

Position Minimum Salary or Hourly Rate $65,000/ann

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/ . For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed .

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold‑rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits.

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