University Events Lead: Logistics & Experience Planner

Indiana University Bloomington; Bloomington (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

Indiana University Bloomington is seeking an Event Coordinator to plan and execute a diverse portfolio of university events. You will provide comprehensive administrative support across the event lifecycle and collaborate with production and communications teams to ensure high-quality experiences.

The role requires managing registrations, coordinating with vendors, and maintaining detailed event records while supporting travel and logistics for statewide events.

Qualifications

• Bachelor's degree in business, finance, public administration, or related field.
• Some experience in events, hospitality, or related field.
• Valid driver's license with ability to be insured by Indiana University on date of hire.

Responsibilities

• Lead planner for assigned events, coordinating with event managers and administrative staff.
• Manage event logistics including venue, budgeting, catering, registration, and on-site needs.
• Coordinate audiovisual, staging, branding, signage, and communications with relevant teams.
• Prepare and set up event spaces, registration areas, decor, and materials.
• Support on-site operations, timelines, guest needs, and stakeholder coordination.
• Track event timelines, documents, budgets, and milestones; maintain records.

Skills

Written communication

Verbal communication

Professionalism

Time management

Quality focus

Flexibility

Teamwork

Organization

Decision making

Conflict management

Leadership

Education

Bachelor's degree in business, finance, public administration, or related field

Job description

Indiana University Bloomington is seeking an Event Coordinator to plan and execute a diverse portfolio of university events. You will provide comprehensive administrative support across the event lifecycle and collaborate with production and communications teams to ensure high-quality experiences.

The role requires managing registrations, coordinating with vendors, and maintaining detailed event records while supporting travel and logistics for statewide events.