University Catalog Editor

Texas Association of Collegiate Registrars and Admissions Officers (TACRAO); Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Southern Methodist University seeks an on-campus Catalog Editor to lead the development and publication of the university’s annual academic catalog. You will coordinate content from schools and administrative offices, ensure accuracy, and publish a high-quality catalog on the university website to support student success.

You will oversee the catalog production cycle, manage content in the catalog management system, and collaborate with the Catalog Advisory Committee to meet deadlines and

Responsibilities

• Coordinate and manage the annual academic catalog production cycle, including developing deadlines and coordinating content submission and review.
• Oversee the development, editing, and production of the university's annual catalog with schools, departments, and offices to ensure accuracy and timely publication.
• Coordinate the Catalog Advisory Committee schedules, agendas, and follow-up communications across academic and administrative units.
• Utilize and administer the Coursedog Curriculum Management and Catalog modules to manage, review, edit, and publish catalog content; train users as needed.
• Ensure curriculum changes are reflected in the catalog after proper approvals and coordinate with academic units to resolve questions.
• Review and maintain course descriptions and other catalog content in my.SMU for consistency across systems.
• Maintain updates to catalog sections managed by offices outside the Registrar's Office and conduct QA to reflect approved university information.
• Evening and weekend work may be required to support academic ceremonies and deadlines.

Job description

This role is an on-campus, in-person position.

The University Catalog Editor leads the development and publication of the University's annual academic catalog, serving as the primary resource for catalog policies, processes, and content standards. Working collaboratively with academic and administrative stakeholders, this role ensures that programs, courses, policies, and institutional information are accurate, current, and aligned with approved curricular changes.

The Catalog Editor manages the catalog production cycle, oversees content within the catalog management system, and delivers a high-quality, accessible publication that supports student success and institutional excellence.

Essential Functions:

Coordinate and manage the annual academic catalog production cycle, including developing and maintaining the catalog production calendar, establishing deadlines for content submission and review, coordinating editing and approval activities, and ensuring the catalog is completed and published according to established timelines.

Oversee the development, editing, and production of the University's annual academic catalog, coordinating with schools, academic departments, and administrative offices to initiate, review, edit, and finalize catalog content. Ensure published on University website and content is accurate, consistent, complete, and compliant with established University editorial and publication standards.

Coordinate the Catalog Advisory Committee, including establishing meeting schedules, developing agendas, coordinating the review of catalog content and proposed changes, documenting recommendations, and facilitating communication and follow-up with participating academic and administrative units.

Utilize and administer the Coursedog Curriculum Management and Catalog modules to manage, review, edit, & publish curriculum and catalog content. Monitor the integration of approved curriculum information into the catalog and identify & resolve discrepancies between curriculum records, catalog content, & related University systems. Work with software vendor as needed. Train users and test functionality.

Collaborate with the Manager of Academic Programs to ensure curriculum changes reflected in the academic catalog have completed the appropriate University academic and governing approval processes prior to publication. Review proposed curriculum changes for appropriate approvals and coordinate with academic units to resolve questions or discrepancies.

Coordinate the review and maintenance of course descriptions and other academic content appearing in the academic catalog and my.SMU, working with school and departmental representatives to ensure information is accurate, current, and consistent across systems.

Maintain and coordinate updates to catalog sections managed by offices and groups outside the Registrar's Office, including institutional policies, financial information, transfer information, and other University-wide content. Conduct quality assurance and final reviews to ensure the published catalog accurately reflects approved University information.

Evening and weekend work will be required of all Registrar's Office employees to work at academic ceremonies and may be required to meet deadlines.