University Catalog Editor

SACRAO; Dallas, Northern (TX, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

The University Registrar invites applications for a Catalog Editor to lead the development and publication of the University's annual academic catalog, ensuring content accuracy and alignment with curricular changes.

This on-campus, in-person role coordinates with academic schools and offices, manages the catalog production cycle, oversees catalog content, and publishes a high-quality catalog on the University website.

Responsibilities

• Coordinate and manage the annual academic catalog production cycle, including deadlines for content submission and review.
• Oversee development, editing, and production of the catalog content with schools, departments, and offices.
• Ensure catalog content is accurate, consistent, complete, and compliant with editorial standards.
• Utilize catalog management processes to publish curriculum and catalog content on the University website and related systems.
• Coordinate the Catalog Advisory Committee and document recommendations and follow-up with units.
• Maintain updates to catalog sections managed by offices outside the Registrar's Office.
• Support calendar management, quality assurance, and final reviews to reflect approved information.
• Evening and weekend work may be required for ceremonies and deadlines.

Job description

This role is an on-campus, in-person position.

The University Catalog Editor leads the development and publication of the University's annual academic catalog, serving as the primary resource for catalog policies, processes, and content standards. Working collaboratively with academic and administrative stakeholders, this role ensures that programs, courses, policies, and institutional information are accurate, current, and aligned with approved curricular changes.

The Catalog Editor manages the catalog production cycle, oversees content within the catalog management system, and delivers a high-quality, accessible publication that supports student success and institutional excellence.

Essential Functions:

Coordinate and manage the annual academic catalog production cycle, including developing and maintaining the catalog production calendar, establishing deadlines for content submission and review, coordinating editing and approval activities, and ensuring the catalog is completed and published according to established timelines.

Oversee the development, editing, and production of the University's annual academic catalog, coordinating with schools, academic departments, and administrative offices to initiate, review, edit, and finalize catalog content. Ensure published on University website and content is accurate, consistent, complete, and compliant with established University editorial and publication standards.

Coordinate the Catalog Advisory Committee, including establishing meeting schedules, developing agendas, coordinating the review of catalog content and proposed changes, documenting recommendations, and facilitating communication and follow-up with participating academic and administrative units.

Utilize and administer the Coursedog Curriculum Management and Catalog modules to manage, review, edit, & publish curriculum and catalog content. Monitor the integration of approved curriculum information into the catalog and identify & resolve discrepancies between curriculum records, catalog content, & related University systems. Work with software vendor as needed. Train users and test functionality.

Collaborate with the Manager of Academic Programs to ensure curriculum changes reflected in the academic catalog have completed the appropriate University academic and governing approval processes prior to publication. Review proposed curriculum changes for appropriate approvals and coordinate with academic units to resolve questions or discrepancies.

Coordinate the review and maintenance of course descriptions and other academic content appearing in the academic catalog and my.SMU, working with school and departmental representatives to ensure information is accurate, current, and consistent across systems.

Maintain and coordinate updates to catalog sections managed by offices and groups outside the Registrar's Office, including institutional policies, financial information, transfer information, and other University-wide content. Conduct quality assurance and final reviews to ensure the published catalog accurately reflects approved University information.

Evening and weekend work will be required of all Registrar's Office employees to work at academic ceremonies and may be required to meet deadlines.